executive assistant - Tallahassee, FL, United States - Florida Agricultural and Mechanical University

Florida Agricultural and Mechanical University Tallahassee, FL, United States

3 weeks ago

Description

This position is being re-advertised. Previous applicants are still under consideration.

Position Vacancy Announcement

Florida A&M University's Department of Nursing is pleased to announce the acceptance the acceptance of qualified applications for the Executive Assistant vacancy.

Responsibilities

Completes a broad variety of administrative tasks for the Dean, School of Nursing including: managing an extremely active calendar of appointments; managing budgets and completing budget reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings; and communicates directly, and on behalf of the Dean, with faculty, staff, central offices, board members,donors, Foundation staff, and others, on matters related to Dean's strategic initiatives.

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Dean, including those of a sensitive or confidential nature.

Determines appropriate course of action, referral, or response; Provides a bridge for smooth communication between the Dean's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior administrative staff; Works closely and effectively with the Dean to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately; and provides leadership to build relationships crucial to the success of the School; and manages a variety of special projects for the Dean, some of which may have organizational impact.

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Dean's ability to effectively lead the School of Nursing; Prioritizes conflicting needs; Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures; Ensures that School of Nursing processes and procedures are in line with University policies, procedures, principles, and practices; and performs other duties and required.

Minimum Qualifications

Bachelor's degree in appropriate area of specialization and five years of related experience; or master's degree and three years of related experience.

Recommended Competencies

Knowledge of up-to-date office practices, procedures, including letter and report writing, receptionist, and telephone duties;

Knowledge of computer and office applications;

Strong customer service and communication skills;

Knowledge of taking minutes of meetings;

Knowledge of filing systems and practices;

Knowledge of record-keeping techniques; and

Excellent oral and written communication skills.

Pay Plan

This is an Administrative and Professional (A&P) position.

Conditions of Employment

Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education.

An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.

Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.

Section , Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S.

Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.

How To Apply

Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.

Reasonable Accommodation

If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at at least ten (10) days prior to the start of the event.

If you are hearing or speech impaired, please contact the University by calling TDD via FRS

Equal Opportunity/Access

Florida A&M University is an Equal Opportunity Employer including minorities, Veterans', and individuals with disabilities.

The university supports the Florida Board of Governor's Statement of Free Expression; activities protected under the First Amendment to the United States Constitution and Article 1 of the State Constitution.

Expressive activities protected do not include defamatory or commercial speech.

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