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    SOAH | Deputy Clerk III | Austin - STATE OFFICE OF ADMINISTRATIVE HEARINGS

    STATE OFFICE OF ADMINISTRATIVE HEARINGS
    STATE OFFICE OF ADMINISTRATIVE HEARINGS Austin, United States

    2 weeks ago

    Default job background
    Description
    SOAH | Deputy Clerk III | Austin

    Organization

    :STATE OFFICE OF ADMINISTRATIVE HEARINGS

    Primary Location

    :Texas-Austin

    Work Locations

    :Austin300 W 15th St. Suite 504Austin78701

    Job

    :Legal

    Employee Status

    :Regular

    Schedule

    :Full-timeStandard Hours Per Week:40.00State Job Code:3624Salary Admin Plan:AGrade:17

    Salary (Pay Basis)

    :3, ,916.67(Monthly)

    Number of Openings

    :1

    Overtime Status

    :Non-exempt

    Job Posting

    :Jun 3, 2024, 7:15:47 PM Closing Date :Jun 18, 2024, 12:59:00 AM Description

    JOB DESCRIPTION

    Performs advanced (senior-level) clerical work in SOAH's Chief Clerk's Office. Work involves maintaining records, filing, tracking and managing cases filed with SOAH. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.

    This position works in a hybrid work environment where employees must be able to work physically in the office regularly as needed and at home, depending on business needs. When working from home, adequate space and infrastructure, to include reliable high-speed internet, must be in place to support business needs.

    ESSENTIAL JOB FUNCTIONS

  • Receives and processes cases referred from other state agencies.
  • Examines documents received for initial referrals and filings in existing cases to ensure completeness and accuracy.
  • Maintains case files and records in the case management system.
  • Performs data entry concerning hearing dates, continuances, case dispositions and other case-related events in SOAH's Case Management System.
  • Works closely with Legal Secretaries, Legal Assistants and Administrative Law Judges.
  • Provides instruction on the use of the electronic filing system to state agencies and parties.
  • Provides information to attorneys, state agency staff, parties to administrative hearings and the public regarding SOAH's policies and procedures.
  • Securely maintains confidential data in accordance with agency policies.
  • Prepares hearing rooms on a rotating basis with other Deputy Clerks. This may include coordinating with other departments such as IT for such matters as a projector and screen.
  • Attends work regularly in accordance with state and agency leave policies.
  • Performs related duties as assigned.
    • Qualifications

    MINIMUM QUALIFICATIONS

  • Graduation from a standard high school or equivalent.
  • Two years' experience in performing administrative or legal support work.
  • Proficiency in the use of Microsoft Office products.
  • College credit may be substituted for experience on a year-for-year basis.

    • PREFERRED QUALIFICATIONS

  • Experience in a court or legal setting.
  • Experience with case management, docket management or court administration systems.
  • Experience in using e-File Texas.

    • KNOWLEDGE, SKILLS, AND ABILITIES

  • Knowledge of legal forms, terms, pleadings, and statutes and rules governing contested case proceedings.
  • Skill in the operation of office equipment.
  • Skill in using Microsoft Office products.
  • Skill in using e-File Texas.
  • Ability to manage and maintain court cases, files, and records.
  • Skill in the use of a case management system.
  • Ability to receive and respond positively to constructive feedback.
  • Ability to work cooperatively with others in a professional office environment.
  • Ability to use sound judgement.
  • Ability to communicate effectively, orally and in writing.
  • Ability to securely handle and maintain confidential files in accordance with agency policies.
  • Ability to produce accurate work with attention to detail.
  • Ability to organize and prioritize work.
  • Ability to work from home and in office, as required, with equipment provided by SOAH.
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