Business Liaison - Phoenix, United States - Valley Metro

Valley Metro

Verified Company

Phoenix, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Summary:

"This position is based in our Operations and Maintenance Center at 605 S. 48th St, Phoenix 85034 and requires on-site attendance. We believe in the power of in-person collaboration and look forward to having our team together in the workplace."**Valley Metro exists to _Connect Communities and Enhance Lives. _We do this by planning, building, operating, and maintaining a safe, regional, multi-modal transportation system to residents of metro Phoenix. From regional bus, streetcar, light rail and paratransit service to alternative commuter solutions, Valley Metro's mission since 2002 is to develop and operate a network of transit services that now covers 513 square miles We have been named 2023 Best Workplaces for Commuters, 2023 Metro Phoenix WTS Chapter Innovative Solutions Project of the Year, and a 2023 Arizona Forward Environmental Excellence Award Finalists.

The Business Liaison reports to the Senior Business Manager.

Position serves as a liaison between the division/department assigned and other organizational business units within the agency, and external customers to the Division, to ensure the exchange of information, and processing and coordination of business activities.

Performs a variety of business technical and/or specialized administrative support work, which requires the comprehensive knowledge of organizational activities, operations, methods, and processes of a work unit.

Minimum Qualifications & Requirements:

Equivalent to an associate degree with major course work in business or public administration or a related field, AND three (3) years of fulltime administrative support work experience, OR equivalent combination of education and experience sufficient to successfully perform the essential duties.
Background Investigation: Employment is contingent upon the results of a background check.
Position may require: Valid Arizona Driver's License

Examples of Duties / Knowledge & Skills:

The statements listed below describe the general nature and level of work only. Work assignments may vary depending on the department/division assigned.
_ _The duties are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.**
Administrative Duties:

Coordinate administrative, fiscal, payroll, purchasing, and project transactions using CORE system and division
specific software.
Manage personnel activities including onboarding/offboarding, system access, and training; monitor agency vehicle assignments within the division.
Facilitate the preparation and refinement of Board Memos, ensuring adherence to format and timeline requirements.
Provide administrative support for bus invoicing procedures, including workflow management and record maintenance.
Participate in meetings, workshops, and seminars for information exchange and compliance reporting.
Prepare various technical, statistical, and narrative reports, disseminating information effectively.
Support divisional efficiency by offering suggestions and collaborating with work teams.
Gather and interpret relevant data to make recommendations for solutions.

Budgetary/Accounting Duties:

Support division/department with budgetary transactions and financial system data entry.
Monitor expenditures, code payroll/labor actions, and analyze budget performance for adjustments.
Conduct cost forecasting and allocation for scenario analysis.

Procurement Duties:

Proactively manage divisional procurement needs, ensuring proper documentation for Purchase Orders.
Compile documentation for new vendor setup, monitor supplier invoices, and resolve invoice/receiving issues.
Track supplier invoices, review monthly expense data, and ensure compliance with purchasing policies.
Perform contract reconciliation tasks to ensure accuracy and compliance.
Perform other duties of similar nature and level as assigned.

KNOWLEDGE/SKILLS:

Knowledge of:

CORE modules to process business transactions for assigned area.
Standard office practices and procedures, including filing and the operation of standard office equipment.
Electronic document control and records management.
Microsoft Office Products (Word, Outlook, Excel, and PowerPoint).
Specialty software programs of assigned area.
Correct business English, including spelling, grammar, and punctuation.
Agency business processes and procedures to facilitate transactions to support division Customer service principles and practices.

Skill in:

Serving in a liaison role to facilitate and support the processing of timely business transactions.
Learning specialty software programs and office equipment of assigned unit.
Entering data/transactions and maintaining databases.
Performing specialized records management support work.
Preparing a variety of business correspondence and reports.
Operating office equipment, including computers and