administrative support assistant - Limestone, United States - Department Of Defense

Description

Summary

Defense Finance and Accounting Services (DFAS) mission is to lead the DoD in finance and accounting by ensuring the delivery of efficient, exceptional quality pay and financial information.

Duties

• Manages arrangements for conferences/meetings with necessary personnel. This includes, but is not limited to: detailing meetings, briefing director on items of consideration, and follow-up on commitments to ensure timely accomplishment of taskings.
• Provide administrative support as assigned; includes but not limited to: purchasing and ensuring adequate supply stock, equipment, and services. Tracks all financial, personnel, supply, and other administrative transactions through the office.
• Proficient use of office software to assist in developing narratives, briefing charts, graphics and spreadsheets. Prepares/recommends methods of presenting data for executive briefings, meetings, studies and reports as required.
• Compiles data and statistics from a variety of sources for use by the supervisor or analysts in determining the status of studies, trends, potential problems or bottlenecks affecting timely completion of established goals and objectives.
• Consolidates, coordinates and prepares correspondence for various communications, including by not limited to emails, inter-office memorandums, and project status updates.
• Manages director's calendar and schedules appointments and meetings based on personal knowledge of workload and current issues without prior approval, but coordinates with director.
• Provides consultative services to directorates prior to event supporting development and acquisition of requirements.