Administrative Analyst - Sacramento, United States - City of Sacramento

City of Sacramento
City of Sacramento
Verified Company
Sacramento, United States

1 month ago

Mark Lane

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Mark Lane

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Description

THE POSITION:


With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically
reside within the Sacramento region or
have the ability to regularly report to a City of Sacramento physical worksite with little notice.**The Community Development Department is seeking as Administrative Analyst to lead the City's efforts to assign and manage street names and numerical addresses for parcels of land and buildings. The Administrative Analyst will work directly with the Addressing Team in the Building Division and coordinate with multiple city departments and outside agencies on street and address information for new and existing buildings, lots, streets, and alleys. This position will perform research, process address requests, assign addresses, and assist citizens, businesses, and developers on address-related questions.

IDEAL CANDIDATE STATEMENT
This journey-level classification is populated with multiple incumbents.

Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact.

Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions.

Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion.

The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact.


SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel.


ESSENTIAL DUTIES AND RESPONSIBILITIES:


  • Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.
  • Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
  • Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems.
  • Compiles materials and assists in the preparation of programrelated grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project.
  • Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs.
  • Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
  • Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms.
  • Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications.
  • Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
  • Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
  • Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
  • Prepares oral reports; makes oral presentations to a variety of City and departmental committees.
  • May train staff as assigned.
  • Provides exceptional customer service to those contacted in the course of work.
  • Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
**QUALIFICATION
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