- Receive and direct visitors and clients.
- Answer, screen and transfer inbound phone calls.
- Handle requests for information and data; resolve administrative problems and inquiries.
- Prepare and modify documents including correspondence, reports, drafts memos, cables and emails.
- Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up.
- Maintain office supply inventories.
- Maintain hard copy and electronic filing system; scan documents into digital case files.
- Maintain monthly motor vehicle files.
- Maintain attendance reports; leave records, trip records and logs
- Review status, format and process reports for the department.
- Perform routine audits of databases and files; Maintain database records by ensuring the information is up to date and accurate.
- Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files.
- Review reports, analyze and verify information
- Conduct research; develop and maintain spreadsheets, tracking databases, reports, and presentations; generate and document information for statistical purposes.
- Utilizes investigative tools and provide investigative follow ups.
- Provide support to divisional offices in the planning, execution, analysis, and tracking of financial resources.
- Support investigations and projects by researching and consolidating information from various data sources/systems.
- Provide data base research, as needed that may support ongoing surveillances.
- Perform research and analysis of social media to assist with investigations.
- Perform data extraction from evidence seized during investigations.
- Assist with the categorizing evidence seized during investigations.
- Prepare documents for the U.S
- Assist with transcription of recorded conversations.
- Assist law enforcement personnel with timely and accurate submission of required reports.
- Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
- Utilize government database systems, word processing software, and presentation software.
- Provide technical guidance to other staff members.
- Perform other related and/or administrative duties as assigned
- US Citizen.
- Must be able to obtain and maintain a Public Trust level clearance and be drug-free.
- Bachelor's degree.
- Equivalent work experience may be substituted for degree.
- Bachelor's degree or equivalent work experience.
- Minimum of three years of experience as an analyst or related field.
- Strong verbal, written and interpersonal skills; excellent proofreading skills.
- Professional demeanor.
- Strong organizational and interpersonal skills.
- Intermediate to advanced skills in manipulating data in Excel preferred.
- Experience performing extensive research utilizing multiple data sources systems preferred.
- Able to work as part of a team or independently with minimal direction.
- Ability to multi-task; detail oriented; be observant and anticipate operational needs.
- Excellent problem solver and able to handle difficult situations.
- Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Outlook), technology systems, and communications tools (Adobe).
- Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
- Ability to be flexible and adaptable in a variety of situations
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Investigative Assistant - Albany, NY, United States - Three Saints Bay
Description
Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is looking for an experienced Administrative Assistant/ Secretary to join our Team in Albany, New York TheAdministrative Assistant will perform a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organizationProvides administrative support and performs numerous duties, including scheduling meetings/travel/office activities, writing/editing correspondence, corresponding via email, managing visitors, routing call to the appropriate personnel, record keeping, and answering questions and requests
TheAdministrative Assistant is responsible for conducting research using various resources to analyze data and report the findings to the appropriate personnel while maintaining confidentiality
TheAdministrative Assistant will perform data entry, maintain various database systems, prepare and maintain physical files, and create written reports to brief management as well as cross-reference data to ensure validity and accuracy in preparation of reports
Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment is essential
Position Responsibilities:
Position Requirements:
To apply:
Position is located in Albany, New York
The salary range for this position is $45,000 to 50,000 VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a diverse, team-oriented working environment and the opportunity to work with exceptional dedicated industry professionals
We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international
We are an EEO/AA employer
We invite resumes from all interested parties without regard to race, color, religion, creed, gender, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.
