Higher Education Administrative Assistant Ii - Kingston, United States - University of Rhode Island
Description
Position InformationPosting Number
- CS01825
Job Title - HIGHER EDUCATION ADMINISTRATIVE ASSISTANT II
Position Number - 493
FTE
FLSA
Pay Rate
Salary Range
- $43,361 - $47,174
Position Type
- Classified Civil Service Staff
Union - ESP-URI/NEARI (Educational Support Professionals)
Status - Calendar Year, Fulltime, Permanent
Restriction or Limitation Reason
End Date of Restriction or Limitation
- Department Information
Department
- Dining Central Operations
Contact(s) - Jenna Visinho
- Specialist, Talent Acquisition
- Office of Human Resource Administration
- 80 Lower College Road
- Kingston, RI 02881
Contact Phone/Extension
Physical Demands
Campus Location
- Kingston
Building(s) - Dining Distribution Center
Grant Funded
Extension Contingent on Funding Date
Extension Contingency Notes
Duties and Responsibilities
- Within a college/university system, to perform higher level administrative support functions in an academic department or departments.
- To serve as a lead administrative worker in in an academic department or departments. To provide administrative support for finance and budgetary functions.
- To produce and present detailed reports on departmental key performance indicators. To develop and maintain policies and procedures for the academic department(s).
- To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for tutoring, disability services, Writing Center, English as a Second Language programs, or Career Development.
- To prepare informational and statistical academic reports incorporating information from the data management system to track grade point averages, grades, academic probation, etc.
- To create and manipulate queries within the college's enterprise software system to produce reports and documents such as class rosters, academic transcripts, facility load reports, and others.
- To make classroom reservations utilizing the college's event management computer system.
- To convey pertinent information to faculty, staff, students and visitors as it relates to a wide range of policies and procedures of the college.
- To process student add/drop course requests.
- To coordinate office schedules for work study students within an academic department.
- To enter hours worked for the biweekly work study student payroll for the academic department.
- To maintain electronic and/or paper records for the academic department.
- To convey information to students regarding course offerings, courses of study and academic policies and services.
- To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty. To maintain and requisition department supplies utilizing the college's enterprise software system in compliance with college and state purchasing protocols.
- To perform routine maintenance of office machinery and equipment.
- To do related work as required.
Required Qualifications
KNOWLEDGE, SKILLS AND CAPACITIES:
EDUCATION AND EXPERIENCE:
EDUCATION:
Such as may have been gained through: graduation from a senior high school supplemented with courses in computer information systems; and
OR, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Preferred Qualifications
Environmental Conditions
- This position is not substantially exposed to adverse environmental conditions.
Work Hours - Monday through Friday 9:00 AM to 4:30 PM
- Days Off: Saturday & Sunday
Posting Date - 04/11/2024
Closing Date - 04/20/2024
Special Instructions to Applicants - A criminal background check is required for the successful applicant. This requirement will be paid by the university.
Quicklink for PostingApplicant Documents**:
Required Documents
- Resume
- Cover Letter/Letter of Application
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