Parish Business Manager - Houston, United States - St. Stephen's Episcopal School Houston

Description

Job Title:
Parish Business Manager


Department:
Business Office


Reports to:
Rector and Director of Finance and Operations


FLSA Status:
Exempt (Full time/ 40 hours per week)


Summary:

The Parish Business Manager is responsible for the bookkeeping and management of the business affairs of the Church and its various operations.

St.

Stephen's Episcopal Church and School are in the midst of planning for a major construction project and possible real estate development.

This position will support those efforts.

In addition to the normal worship, formation, service, and pastoral care functions common to all churches, St. Stephen's maintains a close collaboration with our parish day School.

The Parish Business Manager reports to the Rector and works closely with the Director of Finance and Operations (DOF/O) to manage all general office and business activities of the church and school's shared resources.

The Parish Business Manager is responsible for the following areas:

• Coordination and billing of outside groups using church facilities.
• Coordination with St. Stephen's Episcopal School, Houston (enrollment of 180 Pre-K8th grade students) on joint use of facilities and shared employees, including campus vendors.
• Maintenance of parish bookkeeping and banking relationships.
• Human Resources: onboarding of new employees, administration of benefits.
• Maintenance of parish records and reporting.

Essential Duties and Responsibilities include the following:

Management

• Manage the business affairs of the church consistent with the _Manual of Business Methods in Church Affairs._
• Work with DOF/O, Finance Committee, and Rector to create an annual budget.
• Oversee and manage the annual budget, actuals, and variance analysis.
• Work closely with the DOF/O to coordinate the financial operations of the Church.
• Execute Payroll, accounts payable, pledges, contributions, and all bookkeeping functions.
• Risk management.
• Strategic planning.
• Coordinate with the Diocese on all insurance for staff.
• Attend and present monthly reports to church finance committee.
• Serve as liaison to the Diocese of Texas and Church Pension Fund on financial and benefit matters.
• Maintain insurance on church assets and staff.
• Order/purchase church supplies, including office supplies, paper, hospitality items, etc.
• Work with St. Stephen's Endowment Board to maintain records and stock sales [CL1].

• PCI compliance

• Coordinate report with the online giving service provider.
• Assist with the annual parish report.

Bookkeeping

• Maintain general ledger using ShelbyNext Financial software.
• Process payroll and import payroll using ADP Run software.
• Book accounts receivable.
• Review and process invoices.
• Review and expense monthly credit card purchases.
• Reconcile checking accounts.
• Review and reconcile balance sheet accounts.
• Manage pledge data and records, utilizing One Church record system for people and donations.
• Create and issue giving records.
• Maintain online giving portals.
• Manage annual audits with an outside firm.

IT/Security

• Implement and maintain efficient and secure financial information systems.

Maintenance

• Coordinate with the Director of Operations and the Maintenance Supervisor the budgeting and accounting for all church required maintenance needs.
• Maintain service agreements and contracts, as needed.
• Attend monthly Building and Grounds committee meeting. Present monthly expense report.

Records Management

• Maintain parish membership records physically and electronically.
• Record and issue transfers in and out of the parish.
• Update census data in people software management system.
• Maintaining/updating Columbarium information, contracts; and records for the Church.
• Maintain church attendance records and visitor information (such as inperson and online connect cards).
• Maintain annual membership and financial records on annual report.

Human Resources

• In conversation with Rector, update personnel policies.
• Oversee Church personnel actions including employment letters, disability claims and health insurance reenrollment.
• Ensure compliance with the Employee Policy Manual and applicable laws.

Support of Rector and Vestry

• Assist the Rector and Vestry in the development of sound business policy and monitor that policy using the annual budget, policy manual, and operational systems.
• Advise the Rector and Vestry on policy decisions pertaining to the Church's financial and operational issues.
• Attend Building and Grounds, Finance, and Stewardship Committee meetings.

Other duties may be assigned.

Essential Job Requirements:


Education and/or Experience

• Bachelor's degree in Accounting or equivalent experience, including fund accounting.
• Five to seven years' experience in an operation of similar size and complexity.
• Experience in nonprofit business management; church experience a plus.
• Know