Administrative Assistant/reception - Ridgewood, United States - Bethlehem Lutheran Church

Description

Bethlehem Lutheran Church Administrative Assistant
-


Our Mission:
"Connecting the Disconnected to a Christ centered life"_


Position title:
Church Administrative Assistant


Status:
Full Time


General responsibilities:

To serve the church by providing administrative services to the Pastor and staff.


Essential Duties and Responsibilities:

• Welcomes all people as they enter the building and direct them when appropriate.
• Support Pastor and staff with clerical tasks.
• Receives and screens incoming calls, takes messages, and returns calls if asked by Pastor.
• Sorts all incoming mail.
• Coordinates with trustees when necessary.

Updates the official acts:
birth, baptism, confirmation, marriage, death records.

• Responsible for church's Planning Center entry and data base (People, Groups, Registrations).
• Maintains master calendar of events for the church (Planning Center Calendar).
• Coordinate Planning Center Services with music director, communications director and Senior Pastor.
• Print and send weekly Sunday readings to readers.
• Transfer Planning Center Services Info to prepare service slides in ProPresenter.
• Maintains suggested donations lists for building usage (located in the office), services of pastor, organist, and video team.
• Responsible for ordering flowers for Christmas (poinsettias) and Easter (lilies).
• Order office supplies, communion and baptism supplies as needed.
• Handles all outgoing mailings for church.
• Coordinates with staff to prepare spreadsheet of credit card receipts.
• Reviews paper invoices and scans to upload to JotForm. Coordinate with staff to check authenticity.
• Works with the appropriate committee officers and leaders to carry out the ministry of the church.

Ancillary Duties:

• Performs tasks, which are supportive in nature to the essential functions of the job, but which may be altered or redesigned depending upon individual circumstances.
• Attends staff meetings on a weekly basis.

Organizational Framework:

Reports directly to Senior Pastor.


Nature of Working Relationships:

Direct contact with the Senior Pastor, Director of Christian Education/Outreach, Director of Music Ministry, Director of Communications, Director of Kids Church, Congregation


Special Knowledge, Skills, and Abilities:

• Good communication, interpersonal, and time management skills required.
• Organizational skills
• Proficient in MS Office Suite (MS Windows, Word, Excel, PowerPoint, Outlook) and Google Office Suite
• Familiarity with Church Management Systems (Planning Center)
• Diplomacy, tact, and the ability to maintain confidentiality.
• Gospel-centered
• Like working in a team setting

Those interested in this position, please send the following:

• Cover Letter
• Resumé

Pay:
$ $23.75 per hour

Expected hours: 35 per week


Benefits:

• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Ridgewood, NJ 07450: Relocate before starting work (required)

Work Location:
In person