Human Resources Assistant - Phoenix - Commonwealth Casualty Company

    Commonwealth Casualty Company
    $65,000 - $120,000 (USD) per year *
    Description

    Job Title: Human Resources Assistant

    Department: Human Resources

    Reports To: HR Manager and HR Director

    Location: Phoenix Office

    Employment Type: Full Time

    Position Summary

    The Human Resources Assistant provides administrative and operational support to the HR Manager and HR Director in a fast-paced personal lines insurance environment. This role is responsible for assisting with recruitment, on-boarding, employee records management, benefits administration, compliance tracking, and general HR operations. The ideal candidate is highly organized, detail-oriented, professional, and able to handle confidential information with discretion.

    Key Responsibilities

    Recruitment & On-boarding Support

    • Assist with job postings, resume screening, and interview scheduling
    • Coordinate background checks and pre-employment documentation
    • Prepare offer letters and on-boarding packets
    • Conduct new hire orientation and assist with on-boarding processes
    • Maintain applicant tracking records

    Employee Records & HR Administration

    • Maintain accurate and up-to-date employee files (digital and physical)
    • Process employment status changes, including promotions, transfers, and terminations
    • Track employee certifications, licenses (including insurance licensing), and continuing education requirements
    • Prepare employment verification letters as needed
    • Assist in maintaining HRIS data integrity

    Benefits & Payroll Support

    • Assist employees with benefits enrollment and questions
    • Coordinate with benefits providers and payroll team
    • Track PTO, leave requests, and attendance records
    • Support annual open enrollment process

    Compliance & Reporting

    • Ensure compliance with federal, state, and local employment laws
    • Assist in maintaining required labor law postings
    • Support internal audits and regulatory documentation (as required in the insurance industry)
    • Prepare HR reports and metrics as requested

    Employee Relations & Engagement

    • Provide administrative support for employee engagement initiatives
    • Assist with performance review documentation
    • Help coordinate training sessions and professional development programs
    • Maintain confidentiality in handling sensitive employee matters

    Qualifications

    Education & Experience:

    • 1–3 years of administrative experience (insurance industry preferred)
    • High School Diploma

    Skills & Competencies:

    • Strong organizational and time-management skills
    • Excellent written and verbal communication skills
    • Proficiency in Microsoft Office and HRIS systems (Paycor a plus)
    • Ability to handle confidential information with discretion
    • Detail-oriented with strong problem-solving abilities
    • Knowledge of employment laws and HR best practices

    Preferred Qualifications

    • Experience in the insurance industry, particularly personal lines

    Work Environment

    • Office-based position in a professional insurance setting
    * This salary range is an estimation made by beBee
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