Career Advising and Residency Match Coordinator - St Paul, United States - University of Minnesota

Description

About the Job

Position Overview:
The Career Development and Residency Match Coordinator in Undergraduate Medical Education (UME) at the University of Minnesota Medical School provides high-level facilitation, leadership, and management for our Faculty Advisor Program and is also responsible for managing the residency match and career development processes for medical students. The Career Development and Residency Match Coordinator acts with a high degree of independence to collaborate with multiple stakeholders to accomplish goals and execute services, provides vision, and continual quality improvement for the medical student career development and specialty discernment process. Strong organizational, relationship building, supervisory, communication, adaptability, and strategic planning skills are required. This position is housed within the Student Affairs unit of UME and reports to the Director of Student Affairs.

Duties/Responsibilities:
60%: Leadership, Programming, and Resource Development

• Develops, plans, and executes a four year career development curriculum designed to achieve high quality career and residency match services and support
• Operationalizes the career counseling program across all Medical School campuses
• Facilitates communication and collaborations between students, Faculty Advisors, Academic Advisors, Specialty Experts, departments, and third party resources
• Facilitates student access to career counseling resources
• Provides strategic planning and evaluation on career development and residency match advising, resources, and support
• Develops new resources and leads quality improvement efforts as needed
• Recommends career development, third party vendor, professional development, and other items for annual budgets
• Leads the Student Career and Professional Development Advisory Board.
• Manage a core group of Specialty Experts including recruitment, development and coordination of specialty specific resources
• Partners with students and relevant departments and units across the Office of Medical Education to develop access to career and specialty discernment mentoring, programming, information, and resources
• Works with the Office of Clinical Curriculum to integrate career development into the MS-3 and MS-4 curriculum
• Advises medical students on their career development and residency application process via individual appointments/consultations as well as group programming and written communications

25%: Manage the Residency Match Process

• Match Coordination
  • Leads all processes related to Match preparation, including but not limited to: communication with students, faculty advisors, and program coordinators; creation of the Medical Student Performance Evaluation (MSPE) individual documents; and management of various electronic application systems
  • AUA, SF Match, & National Residency Match Program Management.
  • Manage the Medical School's and students' full participation in the various residency matching programs, including the NRMP, SF, AUA and Military
• Medical Student Performance Evaluation (MSPE)
  • Collaborates with the Assessment and Evaluation, IT, clerkship coordinators, Program Directors, Clerkship Directors, and other stakeholders to continually improve and streamline the creation process of the Medical Student Performance Evaluations and provide value added to residency applications
  • Manages the creation of the Medical Student Performance Evaluation (MSPE) and the residency match process for approximately 230+ MS-4 students every year

10%: Training and Development

• Provides support and training for the Career Advising and Development Coordinator
• Assists with onboarding and continual professional development of Faculty Advisors
• Provides training opportunities and resources for individuals involved in the medical student career advising process

5%: Medical School Committee and Professional Development

• Participates in appropriate committees to provide ongoing involvement in the development of career and residency match services and initiatives
• Conducts research and evaluation on career development initiatives, best practices and participates in AAMC/GSA professional development activities, including creating posters and other research publications

Qualifications

Required Qualifications:

• BA/BS and two years of related experience or a masters degree.
• Excellent verbal and written communication skills, attention to detail, interpersonal and relationship building skills, problem solve, and the ability to function independently as well as part of a team
• Demonstrated ability to take initiative, work independently, set priorities and meet deadlines while handling a wide range of complex administrative projects simultaneously
• Proven ability to manage and develop programming and events
• Experience working in a fast-paced environment with competing demands and deadlines
• Demonstrated experience with computer software required, including Microsoft Office Suite, Google Suite of Applications (Calendar, Docs, Gmail, etc), Zoom
• Ability to use varying styles, approaches, skills and techniques that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace

Preferred Qualifications:

• Master's degree
• Demonstrated success communicating with adult students and trainees
• Experience in an academic environment working with faculty leaders and other diverse stakeholders
• Experience in a higher ed setting supporting career development programs for Medical Students, Residents, or Fellows
• Training in and knowledge of University of Minnesota systems, policies and procedures

Salary Range: $46, $55,229.87

This position will be a one year temporary appointment. Possibility for extension will depend on available funding.

About the Department

One School. Two Campuses.

The Mission of the University of Minnesota Medical School is to be a leader in enhancing the health of people through the education of skilled, compassionate and socially responsible physicians. With two campuses serving diverse populations in rural and urban Minnesota, the Medical School is dedicated to preeminent primary care medicine, exemplary specialty care and innovative research.

In addition to the overall Mission, the Duluth campus has a unique focus on rural and American Indian/Alaska Native (AI/AN) health and family medicine with a mission to be a national leader in improving healthcare access and outcomes in rural Minnesota and AI/AN communities. This is done by educating medical students dedicated to serving rural Minnesota and AI/AN communities, fostering excellence in research, emphasizing the training of physicians in family medicine, creating strong partnerships locally, regionally, nationally and internationally and working in diverse, innovative, interdisciplinary, and inter-professional teams.

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail or call UOHR

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019,