HR Support Representative - Rancho Mirage, United States - Eisenhower Health

Eisenhower Health Rancho Mirage, United States

4 weeks ago

Description

Job Objective: A brief overview of the position.
- Works under the direction of the Human Resources Relationship Manager. Provides administrative and functional support to the human resources department. Answers and processes general human resources related questions.
Reports to
- Human Resources Relationship Manager
Supervises
- None
Ages of Patients
- None
Blood Borne Pathogens
- Minimal/ No Potential
Qualifications
- Education
  - Preferred: Associate's degree
- Licensure/Certification
  - None
- Experience
  - Required: Two (2) years of experience in Human Resources or Bachelor's degree
  - Preferred: HR experience in a health-related field.
Essential Responsibilities
- Coordinates pre-employment process for new hires including:
  - New employee pre-employment examinations
  - Processes background check
  - Completes enrollment for New Orientation attendance
  - Facilitates Pre-Hire Orientation Meetings and Contractors/Students Onboarding
  - Reviews and validates required forms for completeness, accuracy, and appropriate signatures
  - Reviews benefit plans and enrollment options
  - Takes photo for new employee badge and assigns security access when appropriate
  - Verifies status of professional licensure for all licensed new hires by utilizing the appropriate licensing boards
- Accurately enters or reviews entered data and validates employee data into the HRIS Workday system including:
  - Status changes
  - Review/enter start/stop date changes
  - Salary Information
  - Benefit Elections/Changes
  - Professional licensure, including renewals
  - Corrective action forms
- Collects and enters student, physician, and contractor data in Workday/HRIS system.
- Processes employee terminations.
- Updates the Position Control Log according to protocols.
- Maintains integrity and consistency related to HRIS system/Workday and the ID badging system.
- Files documents as needed and audits all files, ongoing, for completeness.
- Front Desk Coverage/Phone coverage:
  - Directs calls or walk-ins to appropriate team member depending on reason.
  - Immediately inform recruiters of applicants applying for "critical" positions.
  - Opens all mail (except confidential mail) and distributes to appropriate individuals.
  - Ensures materials are available to hospital employees and applicants.
  - Sells bus passes.
  - Performs written and telephone employment verifications
  - Tuition Reimbursement Forms
  - Leave of Absence
- Participates in the Employee Benefits Fair and annual Open Enrollment including post-open enrollment follow up as directed by Compensation/Benefit Specialist. Validates benefit coverage changes for employees during annual enrollment process, and throughout the year.
- Other duties as assigned.

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