Administrative Asst Iii - Chicago, United States - City of Chicago

City of Chicago
City of Chicago
Verified Company
Chicago, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Number:396966**
Description
BID/JOB ANNOUNCEMENT

  • Administrative Assistant III
  • Office of Public Safety Administration

Number of Positions: 2 (additional vacancies possible pending budget approval)

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION


Under general supervision, the class performs administrative, clerical, and secretarial duties for a city manager; and performs related duties as required.

This position is works in office and regularly interacts with the public and other staff.


ESSENTIAL DUTIES

  • Responds to questions, inquiries, and complaints from the general public.
  • Explains departmental policies and procedures to the general public and other staff.
  • Reads and reviews documents for authenticity
  • Identifies errors and inconsistencies in documents (paper and electronic)
  • Works in various department computer databases
  • Reads and reviews information entered in department computer databases and paper files
  • Enters new or updated data and information into computer databases and in paper files
  • Follows supervisory direction and interprets management directives
  • Organizes documents and files for filing and imaging, files documents as needed.
  • Studies office operational processes and recommends procedural changes to improve efficiencies
  • Coordinates with coworkers and supervisors regarding scheduling and fulfilling needed tasks and duties
  • Reviews the work of staff engaged in performing a variety of clerical and customer service functions
  • Coordinates office support services
  • Applies department work standards, clerical, and administrative procedures to ensure department standards are met
  • Prepares various work reports regarding work operations and staff activities.
  • Additional duties may be required for this position._

Location:
OPSA**
Address:3510 S. Michigan and 4443 W. Chicago Ave., Chicago, IL**
Shift
Hours:8:30am to 4:30pm OR 9:00am to 5:00pm**
Annual Salary: $
58,956 (non-negotiable)

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

MINIMUM QUALIFICATIONS
Three (3) years of administrative or secretarial experience, or an equivalent combination of training and experience.


Selection Criteria

  • Associates degree or higher
  • Previous experience using data collection software (i.e., Tableau, Google Forms, Excel, etc.).
  • Previous work experience with timekeeping systems.
  • Proficiency with MS Office
  • Previous experience reviewing documents for accuracy
  • Previous experience working in a legal setting (i.e., law firm, labor relations, etc.)
  • Ability to speak, read, and/or write fluently in any language other than English

Residency Requirement:

All employees of the City of Chicago must be actual residents of the City as outlined in of the City of Chicago Municipal Code.

Proof of residency will be required.


ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

  • Brandon Johnson, Mayor

_Please note, all job postings with the City of Chicago close promptly at 11:59pm C.D.T. __Applications for this position will be accepted from May 17, 2024, until 11:59p.m. C.D.T. on May 31, 2024_
_. No exceptions will be made._

Job Posting:
May 17, 2024, 12:00:00 AM |
Closing Date (Period for Applying) - External: May 31, 2024, 11:59:00 PM


BU: 01 |
Salary: $58,956
Pay Basis:Yearly
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