Coordinator, Volunteers and Events - Chicago, United States - American Dental Association

American Dental Association

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Who We Are:
_It all starts with purpose._

We are a _purpose-driven_ nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here is sure to put (or hopefully keep) a smile on your face.

The ADA's headquarters is located just steps from Chicago's Magnificent Mile and is easily accessible by public transportation.

With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington, D.C.

, and Maryland areas

We have been named as a
_Top Workplace _by the Chicago Tribune in both 2019 and come join our team

Job Summary:

The _Coordinator, Volunteers and Events_ is responsible for the planning and execution of the activities of the Committee on Local Arrangements (CLA) for SmileCon.

This position will manage the Advisory Groups for both CE and Experiences supporting both the Senior Director, Continuing Education and Senior Director Events and other ADA team members who work with these advisors.

Additionally, this role will support the overall event strategy with meeting planning and execution as well as manage the overall administrative duties of the Events & Experiences team, as well as other agile teams when it comes to face to face events.

Responsibilities:

Develop and facilitate training for CLA cochairs and state/local society staff and volunteers
Evaluate current program and develop plan along with CLA chair(s) for volunteer needs
Track and manage expense lines and reports related to this volunteer program
Maintain and update the volunteer manuals and position descriptions when necessary
Collaborate with the CLA on the daytoday activities to coordinate recruitment, assignment and orientation of volunteers for positions at the annual meeting
Create and support all process and procedures for the individual advisory groups to include scheduling meetings, managing technology for virtual meetings, and communication for meetings
Provide support for the Events team and Agile teams for facetoface events
Perform other duties as assigned

Must Have:

Bachelor's degree or equivalent experience
Minimum of 3 years of experience (or 7 years of experience in lieu of a degree) with administrative support and/or volunteer management
Excellent multitasking, written and verbal communication and organizational skills
Excellent attention to detail and ability to consistently meet deadlines
Knowledge of basic agreement/contract review
Ability to work with many different levels within the organization, inclusive of direct contact with Csuite and upper management
Ability to work independently, multitask, meet tight deadlines, and be discreet in handling sensitive information
Ability to be professional, diplomatic and congenial
Proficiency in MS Office Suite
Ability to travel to annual meeting (911 days); one CLA training meeting (23 days); up to three site visits (34 days each); and one annual meeting (7 days). This will include possible evening and weekend work

Nice to Have:

Experience in working with volunteer committees and preparing reports and minutes
Some meeting planning experience
Experience with managing budgets and tracking expenses
Familiarity with how a board, committee or council operates

Just a few of the benefits offered to employees:

Promotes Work/Life Balance
Hybrid Work Schedule (2 days in office, 3 days remote)
Health insurance/ dental reimbursement plan
Ample Paid time off
401(k)
Pension
Flexible Spending Account
Life insurance
Tuition reimbursement
Paid Parental Leave
Pet Insurance
Student Loan Refinance
2 days off to work at a charity event of your choice

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)