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    Office Assistant - Newark, United States - Essex County College

    Essex County College
    Essex County College Newark, United States

    6 hours ago

    Default job background
    Description
    Unit Job Status FLSA

    Position Information

    Position Title OFFICE ASSISTANT Reports To Faculty Discipline N/A - Not Applicable Faculty is eligible for Tenure Track?

    Funding Source

    Functions and Responsibilities

    Job Summary


    Under the supervision of the Director of Facilities Management or designee, the Office Assistant is responsible for providing direct administrative support relating to the overall management of the Faculties Management department.

    Supervisory Role

    Oral and written instructions are received from the Director of Facilities Management or designee. The Office Assistant may supervise support staff and student workers.

    Duties & Responsibilities


    • Oversee office functions and activities for the general area.
    • Prepare and type memos, letters and required reports.
    • Promptly and accurately accept and relay telephone messages.
    • Screen individuals coming into the office and direct to the appropriate staff person.
    • Maintain inventory of office supplies and equipment and determine need for repair or replacement.
    • Prepare, process and file purchase requisitions and invoices for the area.
    • Establish and maintain and accurate filing system.
    • Maintain strict confidentiality and security of student, staff and client records.
    • Prepare routine, special and ancillary reports as required.
    • Perform other related duties as required.
    Physical Requirements Additional Requirements

    Minimum Qualifications

    Experience (number of years), Knowledge and/or Abilities


    • High School diploma or equivalent.
    • Detail oriented with the ability to work under pressure and prioritize assignments.
    • Working knowledge of computer applications.
    • Excellent interpersonal skills.
    • Ability to communicate effectively, orally and in writing.
    • Ability to work in a multi-cultural environment.
    Education Requirements High School Diploma Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

    Preferred Qualifications

    Experience (number of years), Knowledge and/or Abilities


    • Associate's degree in Business Administration or related area.
    • One or more years experience in a higher education institution.
    • Demonstrated knowledge of computerized record maintenance and management, preferably the Banner System.
    • Demonstrated knowledge of general administrative practices and procedures.
    • Ability to deal with the public and institutional staff.
    Education Requirements Associate's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

    Posting Details

    Posting Information

    Open Date 10/03/2023 Open Until Filled No Close Date 03/29/2024 Special Instructions Summary Equal Employment Opportunity Statement


    Essex County College is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.

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