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    IT Office Assistant - Newark, United States - Essex County College

    Essex County College
    Essex County College Newark, United States

    3 weeks ago

    Default job background
    Description
    Position Details

    Position Information

    Position Title
    IT Office Assistant - PT

    Reports To
    Area Head

    Functions and Responsibilities

    Job Summary

    The IT Office Assistant will perform routine duties related to the operation of the Information Technology department including switchboard operator tasks, clerical tasks, and scanning/imaging tasks.

    Supervisory Role

    Oral and written instructions are received from the Director of Information Technology or designee.

    Duties & Responsibilities

    1. Assist with office functions and activities for the general area.

    2. Prepare, process and file purchase requisitions and invoices for the area.

    3. Screen individuals coming into the office and direct to the appropriate staff person.

    4. Assist with preparing memos, letters and required reports.

    5. Promptly and accurately accept and relay telephone messages.

    6. Assist College staff in making outgoing calls, and keep records of call by time and name.

    7. Supply information requested by caller, and refer inquiries to proper person or

    department.

    8. Assist with maintaining inventory of office supplies and equipment and determining need for repair or replacement.

    9. Assist with the maintenance of the area's filing system.

    10. Assist Records Management area with scanning, imaging and shredding tasks.

    11. Perform other related duties as required.

    Physical Requirements

    The physical demands described here are representative of those that must be
    met by an employee to successfully perform the essential responsibilities and
    functions of the job and are not meant to be all inclusive. Reasonable
    accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
    Unless reasonable accommodations can be made, while performing this job the staff member shall:

    • Use strength to lift items needed to perform the functions of the job.

    • Sit, stand and walk/move from place to place for required periods of
    time.

    • Move between buildings.

    • Speak and hear, communicate using telephone and/or walkie talkie.

    • Use close vision, color vision, peripheral vision and depth perception
    along with the ability to focus vision.

    • Communicate effectively in English, using proper grammar and
    vocabulary.

    • Reach with hands and arms and use hands and fingers to handle
    objects and operate tools, including but not limited to, computers,
    keyboards, telephones, calculators, and controls.

    • Bend, twist, climb, push, pull, and lift.

    Additional Requirements

    Minimum Qualifications

    Minimum Experience (number of years), Knowledge and/or Abilities
    1. High School diploma or equivalency
    2. Familiarity with standard computer applications and tools
    3. Ability to communicate effectively, orally and in writing.
    4. Ability to work in a multi-cultural work environment.
    Minimum Education Requirements
    High School Diploma

    Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

    Preferred Qualifications

    Experience (number of years), Knowledge and/or Abilities

    Education Requirements

    Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)
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