Receptionist/Administrative Assistant - Evansville, United States - TAKKION Ops Management LLC

TAKKION Ops Management LLC Evansville, United States

3 weeks ago

Description

:

Administrative Assistant

FLSA:

NON-EXEMPT

Job Summary:

We are looking for an upbeat and master multi-tasker to join our Team as an Administrative Assistant Our Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative task while maintaining a positive presence in the workplace.

Supervisory Responsibilities:

Job Responsibilities:

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for management.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
May assist in training newly hired assistants.
Performs other related duties as assigned.

Requirements:

Job Qualifications:

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Strong ability to use smart devices

Education and Experience:

High School Diploma required
Associate's Degree desired
Working knowledge with Microsoft Office 365 Suite

:

Outlook, Word, Excel, and PowerPoint

One to three years of experience in an administrative role

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 35 pounds at times.
Some outdoor work may be required for event planning and setup.

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