Engineering Project Coordinator - Santa Ana

Only for registered members Santa Ana, United States

3 hours ago

Hiring: · Technical Administrative Project Coordinator · On‑Site | Fountain Valley, CA | Full‑Time · This role is for someone who lives in the details. · If you're known as the person who catches errors others miss, cleans up complex documents before they go out the door, and kee ...

Job description

Hiring:
Technical Administrative Project Coordinator

On‑Site | Fountain Valley, CA | Full‑Time

This role is for someone who lives in the details.

If you're known as the person who catches errors others miss, cleans up complex documents before they go out the door, and keeps technical teams organized without being asked twice — keep reading.

About The Role

We're hiring a Technical Administrative Project Coordinator to support engineering project managers in a document‑heavy, accuracy‑critical environment.

This is not a general admin, receptionist, accounting, or marketing role.

It's a technical administrative position where precision, formatting, and document quality matter just as much as organization.

You'll work closely with engineers and senior leaders to ensure that reports, proposals, RFIs, and technical documents are polished, correct, and client‑ready.

What You'll Be Doing

Technical Documentation & Quality Control (Primary Focus)

Format, edit, and quality‑check technical documents including RFIs, change orders, proposals, reports, memos, and correspondence
Catch grammar, formatting, version‑control, and reference errors before documents are submitted
Assemble and QA large, complex PDF packages (Bluebeam)
Clean up drafts provided by engineers and leadership to a professional, client‑ready standard
Assist with scope documentation occasionally after ramp‑up

Project Coordination & Multi‑PM Support

Support multiple project managers simultaneously
Track deadlines, deliverables, and document workflows
Maintain organized digital and physical project files

Administrative & Scheduling Support

Prepare and maintain a detailed monthly company calendar
Support project schedules using Microsoft Project as timelines grow more complex
Provide calendar, meeting, and documentation support to senior leadership

Required Skills (Non‑Negotiable)

Exceptional administrative sharpness (formatting, grammar, QA/QC, attention to detail)
Bluebeam proficiency (assembling and quality‑checking large technical PDFs)

Microsoft Office (intermediate to advanced):
Word (heavy formatting)
PowerPoint
Excel
Microsoft Project
Comfort working with engineering language and technical documentation
Construction or AEC administrative backgrounds are welcome if you are strong in technical documentation and formatting.
Accounting‑heavy backgrounds are not a fit for this role.
Experience We're Looking For

Prior experience in an engineering, construction, or AEC environment
Hands‑on experience with technical documents (RFIs, change orders, proposals, reports, memos)
Experience supporting multiple project managers
Strong comfort working with detail‑driven, deadline‑oriented teams

No engineering degree required — experience and precision matter more than titles.

You'll Be a Strong Fit If You

Are known for being "super sharp" administratively

Enjoy cleaning up messy documents and making them right

Don't miss small details

Are proactive and don't wait to be told what needs fixing

Are comfortable supporting engineers and senior leadership

Prefer structured, professional environments where accuracy matters

Why This Role Matters

This position plays a key role in keeping engineering projects moving.

With a long‑tenured team member retiring soon, we're looking for someone who can step in quickly and help maintain high standards across technical documentation and project coordination.

Interested?

Apply with a resume that highlights your technical documentation, formatting, and administrative experience.

Job Type & Location

This is a Permanent position based out of Fountain Valley, CA.

Pay And Benefits

The pay range for this position is $ $ /yr.

Key Employee Benefits at PACE ): Health & Wellness: Medical, dental, and vision plans, Flexible Spending Accounts (HSA), and reimbursement for wellness programs

Financial Security:
401(k) matching and life/disability insurance

Professional Development:
Tuition reimbursement, in-house training, mentorship, and specialized training in water resource management

Culture:
Regular, team-building events like in-house massages, yoga

Workplace Type

This is a fully onsite position in Fountain Valley,CA.

Application Deadline

This position is anticipated to close on Feb 27, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions.

We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market.

With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email for other accommodation options.

Similar jobs

Work in company