Staff Accountant - Washington, United States - American Psychiatric Association

American Psychiatric Association Washington, United States

1 week ago

Description

Job Details

Job Location American Psychiatric Association HQ - Washington, DC Position Type Full-Time Education Level 4 Year Degree Travel Percentage less than 10% Job Shift Day Job Category Accounting

Description

POSITION SUMMARY

The Staff Accountant I perform a variety of accounting activities related to receivables; compiles, computes, and records transactions into the organization's financial accounting system; and checks transactions to locate and resolve discrepancies.

DUTIES & RESPONSIBILITIES

Responsible for account reconciliations including maintenance of schedule of balances for assigned balance sheet accounts and coordinating with budget managers on discrepancies
Responsible for preparing, reviewing, and submitting journal entries within our accounting system
Responsible for daily review and reconciliation of 3 bank accounts
Maintains a list of outstanding checks and coordinates with vendors and appropriate APA staff to resolve issues for appropriate resolution within state and federal rules and regulations
Advises APA staff and responds to internal and external queries through policy interpretation
Record funds received/owed by wire, ACH, credit card and check daily within subledger and general ledger system
Reconciles the investment accounts monthly and quarterly
Processes payroll biweekly, audits timesheets for completion and accuracy from staff, submits journal entry, prepares reports in system for staff
Works closely with the Senior Grants Accounting Manager on labor allocations for Indirect Cost (IDC) and Grant Reporting
Responsible for merchant accounts and loans journal entries
Assists in preparing audit schedules in support of the annual financial statement audit
Provides support to the Meetings and Finance Department during our Annual Meeting
Aids in the development of new policies and procedures
Backup for AP specialist and other duties as assigned

COMPETENCIES

The Staff Accountant's performance on these duties and responsibilities will be measured using the following competencies:

SCOPE & IMPACT

Performs more complex administrative or operational processes for Finance department to maintain Intacct, Paycom and other accounting systems
Contributes knowledge and skills to the day-to-day activities of Finance and HR, in reconciliations, processing payroll and investments
Provides suggestions and recommendations that improve processes and increase efficiency
Demonstrates proficiency in the use of accounting systems
Success is frequently measured by completing a small to medium set of tasks and demonstrating defined individual and group work environment behaviors

COMPLEXITY, PROBLEM SOLVING & DECISION-MAKING

Work is primarily routine as methods and procedures are well-defined, but offers opportunity for being able to problem solve and work with supervisor to be more effective with accounting issues
Propose plans to manage direct responsibilities and assist with other aspects of the Finance department more effectively
Develops short-term plans/priorities for meeting individual goals
Identifies problems and issues. Implements known solutions with management approval
Recognizes out-of-scope problems and escalates them to the appropriate level

RELATIONSHIP MANAGEMENT & AUTHORITY

Relationships primarily center on collaborative work efforts within Finance and all APA's departments
Relationships may include significant face-to-face interactions with members, customers, and vendors
Accurately differentiates and prioritizes information and/or issues and determines who needs to be consulted or kept informed
Uses tact and discretion to obtain cooperation and understanding on routine and non-routine matters

ORGANIZATIONAL KNOWLEDGE

Demonstrates a general understanding of the Staff Accountant I relationships and responsibilities within the Finance department
Demonstrates general knowledge of policies, procedures, and terminology of the Finance department

SUPERVISION

No direct management or supervisor duties

Qualifications

REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS

BA/BS or least 2-3 years of relevant job experience
Minimum 2- 5 years of experience within accounts payable and receivable, preferably within non-profits or an association
Must exercise independent judgement in the processing and resolution of routine accounts payable matters
Knowledge and understanding of Payroll
Demonstrate and utilize a working knowledge of applicable laws and regulations

EOE, including disability/vets

Salary-$28.35-$32.76/hour

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