Office and Administrative Coordinator - Chicago, United States - Kahler Slater

Kahler Slater
Kahler Slater
Verified Company
Chicago, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

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Description

Office and Administrative Coordinator - Chicago Office

Kahler Slater is seeking a part-time Office and Administrative Coordinator who is excited about providing high-quality support to our team, collaborators, and guests.
This role is results-driven while supporting our Leadership Team and Chicago office needs. This includes, but is not limited to, assisting with highly confidential information, variety of organization concepts, practices, and procedures. This role promotes best practices allowing Kahler Slater to remain an industry leader.

Kahler Slater has intentionally established an open, flexible, team-based culture that encourages both individual initiative and team collaboration.


Key Responsibilities for an Office and Administrative Coordinator:
You will act as a trusted team member for Kahler Slater Leaders by providing office and administrative coordination, including:

  • Understanding our line of business, clients, and team
  • serving as a brand ambassador.
  • General office support and coordination including setting and resetting workspaces, managing building visitor policies, supply ordering, managing incoming deliveries, greeting guests, etc.
  • Support office events and service functions that may include community, client, and partners this could be before or after regular business hours.
  • Arrange and coordinate onsite, offsite, virtual, and hybrid meetings.
  • Implement new ways to add value and proactively take on new tasks to become more efficient with office coordination and other processes.
  • Processing expense reporting where needed.
  • If needed, manage and coordinate appointments, meetings, travel, as well as any rescheduling needs.
  • Anticipate travel needs and independently coordinate complex travel arrangement.
  • Understand Kahler Slater's collaboration technology tools.
  • Coordination of schedules.
  • Assistance with written communication.

Basic Qualification for an Office and Administrative Coordinator:

  • Experience of 2+ years
  • Positive, outgoing, and ready to assist attitude.
  • Team player and attend all levels of meetings.
  • Intermediate to advanced knowledge of MS Office. (Word/Excel, PowerPoint, Teams)
  • High Level of professionalism, poise, and good executive presence.
  • Ability to manage multiple priorities and events.
  • Proactive demonstrated customer service mentality, assuming ownership over solutions while maintaining flexibility and adaptability.
  • Receives moderate level of instruction on daily work tasks and detailed instructions on new assignments.
  • Is a creative problem solver and forward thinker.
  • Understands that decisions impact own work and may impact the work of others.

Knowledge and Professional Skills for an Office and Administrative Coordinator:

  • Passionate about customer service.
  • Critical thinking and problemsolving skills.
  • Proven ability to work independently and as a team member.
  • Excellent communication skills, highly responsive, flexible, and adaptable.
  • Good organization, multitasking and time management skills.
  • Ability to work with confidential material and maintain confidentiality.
  • Experience in Architecture, Construction, Design, or Arts field is a benefit.

Working Conditions for an Office and Administrative Coordinator:
Work is performed in a professional, creative open office environment. Flexibility in your schedule is both required of you and returned to you based on events and project deadlines. Expected to be in office 90-95% of working hours. Anticipated 20-25 working hours weekly.


Include a cover letter and resume when you apply.
Kahler Slater is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Kahler Slater is an E-Verify employer.
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