Office and HR Administrative Assistant - Fort Benton, United States - Ind Hemp LLC

Description

• Provides administrative support to ensure efficient operation of office and Human Resources
• Answer phone calls, schedule meetings, appointments, support internal departments and visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc
• Exhibits polite and professional communication via phone, e-mail, and mail
• Supports team by performing tasks related to organization
• Maintains office and cleaning supply inventory by checking stock to determine inventory level, anticipating needed supplies and placing orders for supplies
• Contributes to team effort by accomplishing related results as needed
• Work with sales, operations, and quality teams to coordinate and send out samples to customers
• Document, follow up and track samples sent out
• Assist in updating policies and procedures as needed
• Assist Agronomy department in entering contracts and track contact information
• Pick up and distribute mail
• Update information in quality and accounting systems and other systems of record
• Training tracking, coordination and follow up
• Conduct File audits (personnel, training, etc..)
• Assist human resources to ensure compliance with applicable postings at each location
• Assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by the HR Manager or hiring manager.
• Prepare for new employees (onboarding, new hire materials, computer assignment, etc...)
• Assist with company events as needed.

• Highschool diploma or equivalent required
• Associate degree preferred
• Ability to understand and practice confidentiality
• Experience in Human Resources a plus
• Excellent organizational skills and attention to detail
• Minimum of 2 years' experience in an office setting
• Proficient in Microsoft Office (Excel, Word)
• Experience with DocuSign
• Excellent written and verbal communication skills
• Ability to interact with internal and external customers
• Customer service focused