Administrative Staff Assistant - Trenton, United States - Datawize Technologies

Datawize Technologies

Verified Company

Trenton, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Staff Assistant

work hours: 9am-5pm

lunch period: 1 hour

Assignment location with zip code 55 North Willow Street Trenton, NJ Hybrid Role)

Contract Duration:12/31/2024

Knowledge, skills, education, and/or experience:

Will be required to know and/or learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units, such as but not limited to MS Word, Excel, PowerPoint, Outlook, MS Teams Meetings, Zoom Meetings.

Proficiency in English language (written and verbal).

EDUCATION:
Minimum, high school diploma or GED.

Preference will be given to graduates or current students from accredited colleges or universities and those who demonstrate strong organizational, written, and verbal communication skills.

EXPERIENCE:

One (1) year of experience in a business or government agency providing administrative support services and/or coordinating work activities

Duties/Responsibilities:

Under supervision, provides secretarial,administrative, and clerical support to the Ambassador Program Manager and Ambassadorsin the Office of Minority and Multicultural Health.
Acts as principal assistant onadministrative matters
Manage agendas, calendars, appointments,and travel plans for the Ambassador Program
Plans, schedules, and/or attends meetingsand conferences, and when requested, prepares reports
Prepares and reviews routinecorrespondence, invoices, reports, and other communications for completenessand accuracy of information
Monitor office supplies and order newstationery and electronics as required for the Ambassador Program, incollaboration with OMMH's Administrative Assistant.

Report office progress to seniormanagement and work with them to improve office operations and procedures.

Assist in the submission of reports andpreparation of proposals and presentations as needed for the Ambassador Program
Reviews inquiries and responds with thenecessary technical information and assistance in a prompt manner
Maintains liaison with otherorganizational units that provide support services, such as data processing,accounting, purchasing, printing, and personnel
Performs office operations includingclerical work, internal reporting systems, forms, space, and office equipment;and suggests methods for office improvements.
Assists with the collection of data, andadministrative reports in support of Ambassador program activities, includingtime and attendance records.
Investigates administrative problems andmakes recommendations for solutionsInterprets administrative regulations and policies as required withinthe department or division