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    ADMINISTRATIVE SPECIALIST, Center for Antiracist Research - BOSTON, United States - Boston University

    Boston University
    Boston University BOSTON, United States

    6 days ago

    Default job background
    Description

    ADMINISTRATIVE SPECIALIST RESPONSIBILITIES:


    Reporting to the Chief of Staff, the Administrative Specialist will lead the creation and management of an effective workflow to support the critical work of the Director's office.

    Scheduling (35%)


    • Ensure that the Director's daily schedule is organized, and that the Director has all the necessary materials for meetings and activities.
    • Plan, prioritize, schedule and sometimes attend the Director's meetings and events.
    Social Media (20%)


    • Research and write social media captions that reflect the Director's voice.
    • Be a thought partner with fellow members in brainstorming and executing a robust social media plan.
    Support and Projects (30%)


    • Coordinate special projects as assigned by the Chief of Staff
    • Supply financial support by reviewing, processing, and approving travel, Center-related, and research-related expenses.
    • Provide thoughts and feedback to the Chief of Staff and Director of the myriad of things produced, activities engaged in, and strategic partnership being nurtured.
    Documentation (15%)


    • Provide support to the Chief of Staff, (including organizing and convening project team members, drafting memos, maintaining notes and related documents, and editing drafts)
    • Provide written responses, summaries, and analyses of documents and/or relevant issues.
    • Take meeting notes and share next steps with collaborators as needed.
    • Write appropriate captions for social media posts that reflect the Director's voice and priorities.
    • Review or prepare speeches, special messages, talking points and other presentations related to the Director's agenda.
    Required Skills

    Bachelor's degree with 1-3 years of related experience.

    Please note all newly hired staff and faculty will need to be in compliance with Boston University's COVID-19 Vaccination and Booster Requirement ) within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption ( instructions ) ). For further information on the University's response to COVID-19, please visit the COVID-19 Resources ) site.

    Required Experience
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