Administrative Associate, Isom Area - Fairfax, United States - George Mason University

George Mason University

Verified Company

Fairfax, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Fairfax, VA
Classified Staff

Opening on:
May

Department:
Costello College of Business - Information Systems and Operations Management

Classification:
Admin Office Specialist 3

Job Category:
Classified Staff

Job Type:
Full-Time

Work Schedule:
Full-time (1.0 FTE, 40 hrs/wk)

Location:
Fairfax, VA

Workplace Type:
On Site Required

Pay Band: 03

Salary:
Salary commensurate with education and experience

Criminal Background Check:
Yes

About the Department:

The Donald G.

Costello College of Business at George Mason University is one of the largest business schools in Virginia, and is located near Washington, D.C., in Arlington and Fairfax, and at George Mason's global campus in Incheon, South Korea.

The college's AACSB-accredited business and accounting curricula prepare undergraduate and graduate students from the U.S. and across the globe for career success in business and government.

Its research-based faculty and focus on multi-disciplinary academic programs, inclusive entrepreneurship, modular education, experiential learning, and corporate partner engagement are transforming the landscape of business education and workforce development.

Learn more at

About the Position:

Responsibilities:

Area Support (Customer service and support for area constituents):
Assists students and external parties in making the proper connections in the Area, College, or University to address their needs;
Works with appropriate Dean's office staff on financial, personnel, and other administrative matters such as travel, eVA orders, Sedona, recruitment, IT support, check requests, mileage reimbursements, and food & beverage requests;
Remains current on all Costello College of Business and University policies;
Updates Area website content;
Manage calendar of Area events and ensure event information is communicated both within the area and to appropriate College teams (i.e., Marketing and Communications, Advancement Office and Dean's Office) to ensure Area events are being properly marketed to internal and external stakeholders;
Attend trainings on essential job-related functions and systems as specified in the employee developmental plan;
Share findings from training sessions with Dean's Office staff and fellow Area Support staff to understand/assess relationships of CCB policies and procedures with University Guidance; and
Assists with the training of new Area Support staff as requested by the college's Dean's Office.

Area Chair Support (Provides support for the Area Chair):
Prepares and tracks all financial requests that require Area Chair approval;
Reconciles Dean's Office financial reports with area records;
Prepares budgets for expenses per faculty member when required;
Provides updates to Chair of any area regarding college and university events and activities;
Schedules appointments for Area Chair, including virtual and in-person meetings;
Advises the Area Chair on suggested organizational improvements for Area.
Provides administrative support to the Area Chair for the recruiting of new full-time faculty, graduate assistants, and hourly staff (as needed) using the applicant tracking system;
Assist Area Chair in coordinating activities with Adjunct faculty;
Assists the Area Chair in responding to external constituents; and
Executes other duties and responsibilities as assigned by Area Chair.

Area Faculty Support (Administrative support for Area Faculty members):
Provides document preparation and editing assistance for exams, reports, correspondence, syllabi, and other instructional material;
Processes all copy and print service requests;
Orders text books for faculty each term;
Processes supply and other orders through eVA system;
Assists in the recruiting of graduate assistants using the job applicant tracking system;
Administers all aspects of faculty recruitment using the job applicant tracking system;
Coordinates office/work station set up and orientation for new faculty members and graduate assistants;
Ensures that all mail, packages, and faxes are delivered to recipients within same day of receiving in the college;
Coordinates monthly area faculty meetings and disseminates information through area;
Maintains area files for faculty members and ensures proper records retention and disposal; and
Assists the Dean's Office with the on-boarding of adjunct faculty.

Events Support and Special Project Work:
Administratively support college wide events and program initiatives as assigned, including but not limited to: scheduling spaces, food orders, eVA procurement, equipment setup, logistics, preparing event and promotional materials, customer relations and communicating event details to appropriate School teams for marketing; and
Execute college wide special projects and initiatives as assigned that support the strategic mission of the college.

Required Qualifications:

High school diploma or equivalent;
Experi