- Provide Executive Assistant support to the CEO.
- Provide Administrative Support to the Executive Leadership Team.
- Support daily administrative tasks related to office management.
- Monitor CEO's email daily, ensuring 24-hour response time.
- Screen and prioritize emails, calls, and other communications for the CEO.
- Actively manage the CEO's calendars: schedule meetings, conferences, teleconferences, industry presentations, and speaking engagements.
- Manage EOS digital resources ensuring consistency and real-time updates are happening.
- Organize and book all of the CEO's travel arrangements.
- Prepare and organize materials for meetings, ensuring the CEO is well-prepared.
- Prepare agendas and keep accurate meeting minutes. Track action items from meetings and follow-up with status and deadlines.
- Complete monthly credit card report.
- Maintain the CEO's annual budget and report to finance.
- Work with the CEO on various visionary initiatives and projects.
- Capture minutes of various meetings attended by the CEO tracking action steps and follow-up needed.
- Assist the CEO with the schedule and balancing with all major external partners.
- Schedule, coordinate, and support various Executive Leadership meetings, off-sites, travel, etc.
- Support alignment between the CEO, President, and Executive Leadership team.
- Serve as our admin for EOS (Entrepreneur Operating System) capturing meeting notes weekly, updating key documents, and communicating status updates.
- Assist in the preparation of reports, correspondence, and other business documents.
- Collaborate with the Executive Team to understand presentation requirements and objectives.
- Create visually appealing and compelling presentations that align with brand guidelines.
- Edit and enhance existing presentations to ensure consistency and clarity.
- Coordinate with relevant departments to gather data and information for presentations.
- Support daily administrative tasks related to office management.
- Oversee daily office operations, including managing office supplies, equipment, and facilities at the FDC location.
- Receive mail and distribute to appropriate parties.
- Manages the office budget and ensures proper allocation of supplies.
- Coordinate with vendors, suppliers, and service providers to ensure office needs are met.
- Identify opportunities for process improvements and implement efficient office workflows.
- Maintain organized and up-to-date files, records, and documents.
- College degree in business or 5+ years of Executive Assistant experience.
- Must be computer literate, working knowledge of Google, Google Calendars, Google Sheets, Docs, and Slides.
- An effective communicator that works well with others at all levels within the organization.
- Self-motivated, positive attitude, good organizational skills and detail-oriented with the ability to prioritize and meet deadlines promptly.
- Flexible work with plenty of time off to support your wellbeing.
- Tuition Advancement Program that pays $5k a year towards your learning and growth.
- Deli Star Scholarship Program that pays 100% of costs for those pursuing a degree in Food Science.
- Wellbeing Program with 12 employer paid therapy sessions through Samata Health.
- 100% paid Long Term Disability coverage for all employees.
- Annual Bonus Program that shares the success of the company with employees.
- Swag and Food We love a good branding moment and enjoy when our team is showing the Deli Star love. You can expect to receive free swag and food from time to time.
- Sabbatical Program After 5 years of employment, employees enjoy 6 weeks off fully paid to travel, explore a hobby, volunteer, or simply just relax.
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Executive Assistant - Saint Louis, United States - Deli Star Corporation
Description
Key Purpose:
We are seeking a skilled Executive Assistant with Office Management experience to join our team and support our executive leadership.
This role will involve providing comprehensive administrative support to our executives while overseeing the smooth functioning of our office operations.
Description of Responsibilities and Objectives:
Provide Executive Assistant Support to the CEO:
Provide Administrative Support to the Executive Leadership Team:
Required Skills/Abilities:
It has been and always will be the culture at Deli Star to perform job duties and tasks outside of this role definition in honor of increasing your growth opportunities and value to the company, and for the protection of Deli Star's Brand Identity, Purpose, Vision, & Values.
We take care of our employees.We understand that as the world evolves, life evolves, and it impacts work, life, and our relationships with one another.
We are committed to reinventing ourselves and updating policies, procedures, and benefits to reflect what works best for our people and the world around us.
We are excited to offer standard benefits as well as additional benefits that wow Some of our benefits that we are especially proud to offer include:We're passionate about adding new perspectives to the team and designing employee experiences that contribute to your growth as much as you do to ours.
If your experience aligns with what we're looking for (even if you don't check every single box), send us your application.
We would love to hear from youDeli Star is proud to be an equal opportunity employer.
This document is a guide for you in carrying out your day to day activities. The responsibilities as set forth above provide you a better description of the role you play with the company. It is meant to give you a better idea of what is expected from your job.
Since this document will be distributed to all Directors and Managers it provides your peers with an understanding of your roles.
Hopefully this will eliminate overlap of responsibilities and the duplication of efforts. The success of the company depends on your performance.Thus, your performance and value to the company may be judged by how well you complete these responsibilities and objectives.
Also, please be aware that your roles and responsibilities may change from time to time as demanded by the best interest of the company.
You are encouraged to openly discuss any part of your responsibilities and objectives that are not clearly understood.Finally, it has been and always will be the culture at Deli Star to perform job duties and tasks outside of this role definition in honor of increasing your value to the company, and for the protection of Deli Star's Brand Identity, Purpose, Vision, & Values.
This role description does not constitute a contract for employment. Deli Star Corporation and you can exercise the employment-at-will rights at any time.
