Administrative Assistant - Tacoma, United States - THE HUMANE SOCIETY FOR TACOMA AND PIERCE COUNTY

THE HUMANE SOCIETY FOR TACOMA AND PIERCE COUNTY Tacoma, United States

3 weeks ago

Description

Job Description

Department / Classification: Administrative / Non-Exempt; Non-Union
Reports To: Chief Executive Officer
Supervises: None
SALARY: $ $27.30

GENERAL JOB DESCRIPTION

Under the direct supervision of the CEO, this position provides administrative and secretarial support for the CEO, Board of Directors, and Executive Team. In addition to typing, filing, and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, and working on special projects. Also, answers non‐routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

DUTIES & RESPONSIBILITIES

Provides general administrative and clerical support, including but not limited to mailing, scanning, faxing, and copying to the CEO, Board of Directors, and Executive Team.
Maintain an electronic and physical filing system in an organized and efficient manner.
Maintains records retention policy and adherence to the policy across all levels of the organization
Open, sort, and distribute incoming correspondence with a high level of confidentiality.
Manage general Outlook calendars for the CEO, Board of Directors, and Executive Team.
Transcribe and distribute monthly board meeting minutes (including committee minutes).
Partner with the CEO and Executive Team to prepare monthly board packets.
Maintain inventory of general office supplies for the entire organization.
Schedule and coordinate meetings, appointments, and travel arrangements for the CEO, Board of Directors, and Executive Team.
Answer inbound calls from the public and take detailed messages when the CEO is not available.
Track and record correspondence with donors in the fundraising database.
Prepare and modify documents, including written correspondence, reports, drafts, memos, and emails.
Willingly and cooperatively perform other duties as assigned by the Chief Executive Officer or Executive Team.

EDUCATION & TRAINING

Bachelor's Degree in Business Administration (Preferred)
Fear Free for Shelter Certification or the ability to complete certification within 30 days of employment.

EXPERIENCE

Administrative Support Assistance – 2+ years (Required)
Microsoft Suite Proficiency – including Teams and SharePoint (Required)
Not-for-profit office experience (Preferred)

Knowledge

Must have excellent computer knowledge.
Strong organizational, planning, and time management skills.
Must have attention to details
Good research skills – the ability to find answers using resources available to them
Strong communication skills both verbally and in writing.
High degree of confidentiality and dependability.
Adapts to changes in the work environment and manages competing demands.

Administrative Assistant

3 days ago

The Levey Law Group Tacoma, United States

Job Description · Job DescriptionSalary: $15-$20 · Job description · We are a small, fast-paced and rapidly growing law firm devoted to family law in the Tacoma, WA area. Our mission is to provide value to clients above and beyond providing exemplary legal representation. · We ar ...
Administrative Assistant

3 weeks ago

Alphao Staffing Network Inc Tacoma, United States

Job Description · Job DescriptionBenefits/PerksCompetitive Compensation · Paid Time Off · Career Growth Opportunities · Job SummaryWe are a Medical Staffing Agency looking for a motivated and outgoing Administrative Assistant to join our staffing team. In this role, you will prov ...
Administrative Assistant

2 weeks ago

Resicon, LLC Tacoma, United States

Job Description · Job DescriptionAdministrative Assistant · Resicon, LLC is an electrical contractor and heating, ventilation, and air conditioning (HVAC) company with very high standards and ethics, which have aided us in obtaining the work we have done with various government a ...
Administrative Assistant

1 hour ago

AST Tacoma, United States

Job Description · Job DescriptionAt AST, we enhance the efficiency, productivity, and safety of flexible aseptic manufacturing processes for the worldwide Life Science Industry by offering innovative products, services, and solutions. · Do you want to contribute to a shared visi ...
Administrative Assistant

6 days ago

Top Group Tacoma, United States

Job Description · Job DescriptionOur client, a Japanese Manufacturing company, is looking for an Administrative Assistant in Tacoma, WA. · Location: Tacoma, WA · Position: Administrative Assistant · Salary range: DOE $50K-$65K with benefits · Full time/Direct Hire · Job Descripti ...
PABCO - Administrative Assistant

3 weeks ago

PABCO Building Products Tacoma, United States

Description: · Job Title: PABCO – Administrative Assistant · Come Work for a Great Company · Are you ready to take on a dynamic role where you can make a difference in the administrative functions of our company? PABCO Roofing is seeking a dedicated individual to join our team ...
Administrative Assistant/Receptionist

2 weeks ago

TOTE Maritime Alaska LLC Tacoma, United States

Job Description · Job DescriptionTOTE Maritime Alaska, the leader in safe and reliable service to Alaska, is seeking an Administrative Assistant/Receptionist to join the team at our Downtown Tacoma office. · In this position you will:be responsible for serving customers, visitor ...
Homeowner Services Administrative Assistant

1 week ago

Tacoma Pierce County Habitat for Humanity Tacoma, United States

Job Description · Job DescriptionSalary: $20 per hour · Are you looking for a fulfilling career that can make a real difference in your community and the world? · As our Homeowner Services Administrative Assistant, you would be an integral part of an upbeat, supportive, and missi ...
Administrative Assistant

6 days ago

Charles Wright Academy University Place, United States

Job Description · Job DescriptionCharles Wright Academy · Position: Administrative Assistant · Reports to: TBD · Supervises: N/A · Additional Terms: Non-exempt, Full-time year-round · Charles Wright Academy (CWA) is a co-educational, non-religious, independent school located in U ...
Administrative Assistant

3 weeks ago

Catholic Community Services of Western Washington University Place, United States

BRING YOUR OUTSTANDING INTERPERSONAL & PROFESSIONAL SKILLS TO JOIN OUR AMAZING & FUN TEAM ADMINISTRATIVE ASSISTANT II OPPORTUNITY(Internal Title: FBH Healthcare Administrative Assistant II)University Place, WA Catholic Community Services, Family Be Administrative Assistant, Admin ...
DSHS ALTSA Administrative Assistant 3

3 weeks ago

State of Washington Tacoma, United States

DSHS ALTSA Administrative Assistant 3 If you are excited about a career that helps the welfare of the State of Washington's most vulnerable populations are an excellent communicator, have a genuine interest in human services, and is someone who enjoy Administrative Assistant, Adm ...
Administrative Assistant

2 weeks ago

Top Group Tacoma, United States

Job Description · Job DescriptionA very well established Japanese Manufacturer is seeking an Administrative Assistant - Japanese Skill is a Plus to join the team. You will perform clerical and administrative functions in order to drive company success. · Title: Administrative Ass ...
Legal Assistant 2 – Jury Administration

3 weeks ago

County of Pierce Washington Tacoma, United States

Why It's a Great Opportunity:In the Jury Administration office, you will create a warm and welcoming environment for citizens coming in for jury duty. You will help citizens check in for jury duty, understand their role in the court system, group jur Legal Assistant, Legal, Assis ...
Accounting / Administrative Assistant at M&C

3 weeks ago

Alisa Adams Tacoma, United States

Job Description · Job Description Role Summary: · The Accounting / AP administrative assistant will handle QuickBooks & Excel accounting entries, monitor the status of vendor accounts, maintain accounting systems, complete reconciliations, process payroll and HR related items, as ...
CDVAP Sr. Administrative Assistant

2 weeks ago

Puyallup Tribe of Indians Tacoma, United States

The Puyallup Tribe of Indians is committed to protecting and exercising the inherent inalienable sovereign rights of the Tribe and Individuals in the interest of the Medicine Creek Treat Territories, as stewards to ensure preservation of our cultural and environmental integrity f ...
Administrative Assistant

3 days ago

WA Dental Group Federal Way, United States

Job Description · Job DescriptionWe are seeking friendly and professional staff to come on board. The job comes with training, only if you are reliable. If you have dental experience, that's an advantage. Still, even if you do not have dental experience, related experience such a ...
Administrative Assistant

2 weeks ago

Olympic Landscape LLC Puyallup, United States

Job Description · Job DescriptionWe have a position available for an Administrative Assistant in our Service Department. This position plays a crucial role in providing top quality customer service. The job requires managing multiple tasks and responsibilities while communicating ...
Administrative Assistant

1 week ago

Apex Systems Bellevue, United States Full time

Job#: 7148 · Job Description: · Apex Systems is a leading global technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients' digital visions. We provide a continuum of services, including strategy and enablement, ...
Administrative Assistant

6 days ago

American Workforce Group, Inc. Lacey, United States

· American Workforce Group is partnered with a Trading Company specializing in permanent floral, home and garden décor as well as a complete line for Christmas. They use contract freight carriers to ensure the most cost effective and efficient delivery of their products. This co ...
Administrative Assistant

3 weeks ago

Apex Systems Bellevue, United States

WHO WE ARE · Apex Systems is a leading global technology services business that incorporates industry insights and experience to deliver solutions that fulfill our clients' digital visions. We provide a continuum of services, including strategy and enablement, innovation and pro ...