Event Coordinator Assistant - Cambridge, United States - Compass Group

Compass Group

Verified Company

Cambridge, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
Event Coordinator Assistant

Reports Directly to:
Conference Solutions Manager.

Cross-supervision is provided by the Event Planner.

Department:
Conference Solutions

Responsibilities:

Fulfill reservation requests using Reserve (Room Reservation System).

Handle service inquiries for already booked conference rooms.

Be aware of event schedule and building activity.

Assist in preparing pre and post planning meeting files (estimates, diagrams, etc.)

Conduct planning meetings in the absence of Event Coordinator

Coordinate orders for additional/outsourced services.

Act as a liaison for event needs with vendors and other site entities.

Enforce policies and procedures related to reservations.

Attend mandatory meetings, trainings, events, and complete in-service curriculum requirements Perform other duties as assigned.

Additional Responsibilities:

Assist the Event planner with day-to-day activities and responsibilities as needed. Oversee the day-to-day operation.

Cross train with staff.

Hospitality Core Competencies:

Professional and friendly interaction with clients under stress.

Team player mentality, respecting colleagues, sharing workload, and fostering trust.

Effective multitasking to achieve objectives.

Enthusiastic, adaptable, and detail-oriented with a focus on successful resolution

Efficient time management skills

Effective communication including understanding verbal and non-verbal cues, and active listening.

Strong interpersonal skills displaying cultural awareness and creating memorable experiences.

Problem solving abilities with initiative to resolve issues.

Strong Technical Skills are a bonus.

Pay:
$60, $62,000.00 per year

Benefits: