Administrative Assistant - Framingham - Creative Cove Inc.

    Creative Cove Inc.
    Creative Cove Inc. Framingham

    1 day ago

    $38,000 - $65,000 (USD) per year * Accounting / Finance
    Description

    Our Boston based retail client is looking for a Sr. Administrative Assistant with 5+ years' experience supporting high level Executives. This role is onsite 2 times a week.

    The Administrative Assistant will support a VP and two AVPs for the Legal team.

    This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

    Major Areas of Responsibility


    • Provides diversified administrative support for the VP and 2 other AVPs


    • Schedules and maintains multiple calendars of appointments and meetings


    • Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature


    • Involve appropriate Associates from other departments or divisions to resolve issues


    • Processes settlement check requests


    • Organizes and maintains files and record keeping and matter management systems office layout


    • Organizes meetings (Catering, Booking Rooms, Follow-up, etc.)


    • Manages and administers various documents and spreadsheets


    • Acts as Proxy for certain systems as needed


    • Supports the mail rotation within the department, opening and scanning mail


    • Supports meetings, trainings and conferences with prep and logistics needs


    • Coordinates travel itineraries and process expenses


    • Assists with other administrative support needs from the Legal Team and others, as needed.

    Background:


    • 8 plus years of administrative assistant experience


    • Excellent interpersonal and communication skills (written and verbal)


    • Demonstrated diligence, attention-to-detail and follow-through skills


    • Proficient with Microsoft Word, Excel, Outlook and PowerPoint


    • Experience with legal, matter management and document management systems a plus

    * This salary range is an estimation made by beBee
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