Management and Program Assistant - Washington Dulles International Airport, United States - US Federal Aviation Administration

US Federal Aviation Administration

Verified Company

Washington Dulles International Airport, United States

4 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Duties:

Performs a combination of routine and multiple and varying assignments in support of a professional, technical, or specialized occupation under the limited direction of a manager, project/program manager, team leader, or more experienced employee.

Assists managers and other employees in day-to-day operations, and may act as a lead for other support staff to coordinate multiple assignments.

Demonstrates considerable independence in planning time, and coordinates only as needed with a manager, project/program manager, team leader, or more experienced employee to prioritize assignments and use assigned resources.

Often helps others plan and identify resources to accomplish projects/programs/tasks.

Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee.

Prepares administrative directives or revisions needed to implement recommendations.

Contacts are typically internal and external.

Internal contacts frequently involve managers and employees from more than one organizational unit, major subdivision, and/or LOB/SO to share information, coordinate efforts, and discuss the statuses of assignments.

External contacts typically are with customers and other parties on routine matters that relate to the professional or technical occupation that is being supported.

Established policies/procedures provide guidance for most assignments, but allow some discretion for the employee to select the most appropriate approach(es) or to recommend a new approach(es).

Typically works under limited instructions that are provided by a manager, project/program manager, team leader, or more experienced employee. May provide recommendations to improve work process. Interprets guidelines, compiles and consolidates information, and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs.

Has a broad understanding of how administrative, financial, and other business support assignments contribute to the activities of the organizational unit.

Resolves most problems and work issues without the assistance of a manager or more experienced employee.

Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions.

Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.

Responsibilities continued under the qualifications tab.

Requirements:

Conditions of Employment:

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.

Qualifications:

SPECIALIZED EXPERIENCE is defined as:

Experience in preparing and managing correspondence, compiling, tracking, and analyzing information for a wide variety of programs, entering and tracking budget expenditures, purchases, and inventory, establishing, organizing, and managing files; providing advanced computer assistance; scheduling meetings; managing time and attendance; providing written or oral explanations of organizational policies; coordinating the implementation of new office policies and systems; maintaining calendars and performing travel administration.

Qualifications must be met by the closing date of the announcement.

You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA.

Your work history examples should be specific and clearly reflect the highest level of ability.

Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided.

Your answers may be adjusted by a Human Resource Specialist as appropriate.

Based on this evaluation, applicants will be placed in one of the following categories:
score order, category grouping, or alphabetical and referred to the selecting official for consideration.

Responsibilities Continued:

Provides guidance to lower-level support staff members for handling routine problems and issues. Reviews travel vouchers for administrative and procedural compliance, including proper cost accounting codes and statistical accuracy. Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensur