Event Specialist, Office of Special Events - College Park, United States - University of Maryland

University of Maryland
University of Maryland
Verified Company
College Park, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Posting Details:


  • Posting Details
    Position Number:

Title:


  • Program Administrative Specialist
    Functional Title:
  • Event Specialist, Office of Special Events
    Category Status:
  • 20Nonexempt,Regular
    Applicant Search Category:
  • Staff
    University Authorized FTE:
  • 1.00
    Unit:
  • VPUR-Alumni and Donor Relations
    Hiring Range Minimum:
  • 49619
    Hiring Range Maximum:
  • 59543
    Benefits Summary

Top Benefits and Perks:

Nonexempt Benefits Summary


Campus/College Information:


  • Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and nonprofit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
    Background Checks
  • Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:


  • The Program Administrative Specialist for the Office of Special Events plays an integral role in the planning and execution of high level events.
This individual will independently manage event designated elements including:

crafting and submitting Request for Proposal (RFP) to vendors, collecting, reviewing and negotiating contracts, arranging site visits, vendor correspondence, and menu/décor research and selection.

The individual will be onsite for designated events and corresponds with alumni donors, campus partners, and vendors.


In addition, the Program Administrative Specialist duties will include determining event objectives, managing event budgets, vendor selection and negotiation, programming, marketing collateral, on-site management, event follow up, and evaluation.

The position works collaboratively with high-level staff and donors to develop plans and takes responsibility for results of events and ensures each event is tailored toward the overall goals of the department.

The incumbent will also manage event registrations using event management software and event follow up.

The Specialist must have the availability to work evenings and weekends throughout the year. Local and campus travel 5% of the time. This position may be physically demanding at times; must be able to lift 40 lbs.


Minimum Qualifications:


Education:

Bachelor's Degree.


Experience:

Four years experience in administrative staff work.


Required Knowledge, Skills, and Abilities:


  • Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques.
  • Ability to independently handle multiple tasks and set priorities.

Other:


Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.


Preferences:


Preferences:


  • 3 years of fulltime event experience.
  • Excellent interpersonal and organizational skills and the ability to work effectively with a wide range of constituencies in a diverse community are necessary.
  • Exceptional attention to detail and superior customer service skills.
  • Experience in meeting tight deadlines, juggling multiple responsibilities, and initiating and maintaining professional relationships.
  • Ability to maintain confidentiality.
  • Strong organizational skills.
  • Able to work independently and in a team environment.
  • Proficient in Microsoft Office.
  • Familiarity with Advance or similar database skills.
  • Familiarity with event management or registration software.
  • Experience in nonprofit/higher education environment.

Additional Certifications:


Additional Information:


Job Risks

  • Not Applicable to This Position
    Physical Demands
  • Must be able to stand and walk for long periods of time during events. Must be able to lift up to 25 pounds at times. Must be able to work a variety of hours in order to accommodate events.
Position may require the individual to trave
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