Principal Administrative Analyst - San Francisco, United States - City and County of San Francisco

City and County of San Francisco

Verified Company

San Francisco, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Company Description
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Application Opening:05/09/2024

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Application Filing Deadline: 05/14/2024
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Annual Salary:$134,212 - $163,150

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Recruitment ID:RTF

APPOINTMENT TYPE:

Temporary Exempt:

This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer.

The duration of the appointment shall not exceed 36 months.

WHO ARE WE?
San Francisco Public Utilities Commission (SFPUC)

Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area - 24 hours per day, 365 days per year.

Our Mission:

To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision:
We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

Project name:
Contracts/Budget and Vendor Program Management

Essential Functions:

Direct and manage a variety of administrative & project/program activities for ITS to support budget, contracts, service level agreements, and procurement activities.
Participate in drafting and updating ITS administrative policies and procedures and prepare them for publication. Create a process to track policies for expiration dates to ensure updates, accordingly.
Gather and analyze data to draft and distribute statistical reports, and analysis, to support compliance and process improvement for all administrative services.
Develop and operationalize a budgeting & forecasting process to ensure appropriate stakeholders are informed of procurement processes, contract additions / terminations to enable accurate budget forecasting.
Collaborates with other management staff to draft and implement an annual ITS budget.
Review Vendor payment process to coordinate and improve activities between Sourcing, Finance, and Vendors to ensure all invoices are paid in accordance with vendor agreements.
Work collaboratively with the ITS Cybersecurity Office to ensure Cyber Risk assessments are included in the contract renewal process and educate customers, where applicable.
Create and establish Service Level agreements both internal and external to ITS to ensure support levels are being met, staffing levels are balanced, and proper funding is being allocated.
Develop a process to provide Executive Level briefings at regular intervals to help keep ITS current with changes and performance against existing agreements with vendors.
Develop and maintain strong and productive relationships with leaders in ITS, SFPUC, and OCA to build credibility and trust to promote and inspire cooperation and teamwork.
Guide teams through ambiguity, seek to offer creative solutions while addressing problems of a diverse scope, and influence decisionmaking.
Lead changemanagement efforts and drive enduser adoption.
Perform other duties as required.

Qualifications

Possession of a baccalaureate degree from an accredited college or university, and five(5) years full-time equivalent experience performing professional-level analytical work.

Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years).

Thirty (30) semester units or forty-five (45) quarter units equal one year.

_ Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted._

Verification of Education and Experience:

Additional Information

Information About The Hiring Process
Conviction History
Employee Benefits Overview
Equal Employment Opportunity
Disaster Service Worker
ADA Accommodation
Right to Work
Copies of Application Documents
Diversity Statement

HOW TO APPLY

Select the "I'm Interested" button and follow instructions on the screen

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orien