Proposal Coordinator - West Fargo, United States - Olameter Corporation

Olameter Corporation West Fargo, United States

1 week ago

Description

Job Description

Olameter is hiring a Proposal Coordinator

Proposal coordinators help develop and submit marketing proposals by providing administrative assistance to VP of Sales and Marketing. They use word processing systems to create presentations, prepare work plans, and organize proposal content. Proposal coordinators also create computer graphics and prioritize assignments. They work with marketing and business personnel and oversee proposal development, including ensuring they keep with company standards.

Proposal coordinators also ensure documents facilitate a proposal review process and guide production in the final draft. They work closely with marketing and business personnel to develop timely high quality and competitive marketing proposals. They often utilize word processing, data processing, and industry-specific software programs to edit and finalize materials. Proposal coordinators need a bachelor's degree in English, communications, or marketing.

Responsibilities Proposal Coordinator

Monitor bid websites (Bids & Tenders, State & Federal Bids, OpenGov, BidPrime, etc.). Access bids of interest and distribute via email to Canadian or US Ops teams noting due date, question deadline, pre-bid meeting details, scope, term and pricing matrix. If Ops wants to pursue, schedule the pre-bid meeting in the team's calendars.
Register to be on vendors lists (Cities , Utilities, etc.), record login information in Salesforce.
Work with the Ops team to create shortlist presentations.
Participate in handover of successful proposals to the project team.
Lead proposal team assignments and initial proposal management plan.
Provide regular updates to management, operations, and support staff regarding the proposal process.
Oversee the proposal team, coordinating efforts and ensuring all timelines are met.
Ensure the quality and compliance of final proposal documents.
Contribute to assigned process improvement initiatives and support implementation.
Coordinate development of pricing sections with the executive team as appropriate.
Review and analyze RFP documents to ensure adequate information for budget and proposal preparation is provided.
Respond to RFPs, RFQs, RFIs, and Bid Requests.
Review the RFx document and layout proposal as directed. Confirm we can meet requirements and send out requests for content from the appropriate SMEs. Craft proposal (sometimes includes a schedule, org. chart etc.) Print, bind and ship or upload to the bid site.
Ensure the control of the bidding costs for the assigned bids.
Provide input to other cross-functional departments pertaining to prospect requests.
Develop and share best practices with team members to enhance the quality and efficiency.
Ensure that the proposal is free of grammar, spelling, and typographical errors.
Preparation of high quality and accurate documents in accordance with agreed strategy and sponsor expectations under the pressure of changing timelines.
In cases of lost bids, request a debrief meeting and distribute reasons to the team. Update Salesforce with the reason the bid was lost for reference.
Create/Upload/Update/Maintain records of bids and contracts in Salesforce.
Send reminders to Ops teams when contracts are set to expire.
Other duties as required.

Qualifications for Proposal Coordinator

Bachelor's Degree in business or marketing
Certification in technical writing a bonus
Prefer three (3) years of high level/executive administration experience in a fast-paced environment.
Advanced word processing skills and proficiency in Microsoft Office suite.
Previous experience in utilities industry helpful.
Advanced familiarity with RFI/RFP processes and procedures.
Editing and templating competencies.
Strong command of English language and good communication skills.
Solid leadership, time management, and critical thinking skills.
Travel 5-10%

Olameter is one of the largest meter servicing companies in North America with over 1,500 employees providing services in 30 states and provinces to over 300 utilities.

Olameter is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state/provincial, or local laws.

If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please contact us at

If you want to take the next step in your career, we encourage you to apply today #INDHUS

Chief Electrical Estimator

1 week ago

Magnum Electric West Fargo, United States

Magnum Electric is seeking an experienced Chief Electrical Estimator / Pre-Construction Manager to join our growing team in our Fargo office. The ideal individual will have experience in design-build and plan & spec commercial/light industrial electrical estimating with a knowled ...
Project Manager

1 week ago

Moore Engineering West Fargo, United States

The Project Manager is responsible for client relationship development and management, project management and working with the Sector Leader to identify business development strategies and opportunities. · Develops a thorough understanding of the client's expectations and objecti ...
Community Planning Analyst

3 weeks ago

KLJ West Fargo, United States

Your growth opportunityProvide professional planning, technical, and program management · Prepare site analysis, concept design, design development, and presentations · Provide direction, review, and support to the group by leading projects; assuring proper practices and techni ...
Marketing Financial Operations Manager

1 week ago

Doosan Corp West Fargo, United States

Select how often (in days) to receive an alert: · Create Alert · Join Our Team of Groundbreakers & Be Part of Creating the Future · At Bobcat, we're not just a company; we're a force for innovation, and our diverse team of groundbreakers is at the heart of our success. With a le ...
marketing financial operations manager

1 week ago

Doosan Bobcat West Fargo, United States

· Job Information · Join Our Team of Groundbreakers & Be Part of Creating the Future · At Bobcat, we're not just a company; we're a force for innovation, and our diverse team of groundbreakers is at the heart of our success. With a legacy of excellence and a commitment to empo ...
Marketing Financial Operations Manager

1 week ago

Doosan Bobcat West Fargo, United States

Doosan Bobcat · Marketing Financial Operations Manager · West Fargo , · North Dakota · Apply Now · Join Our Team of Groundbreakers & Be Part of Creating the Future · At Bobcat, we're not just a company; we're a force for innovation, and our diverse team of groundbreakers is ...
Senior Financial Analyst, Supply Chain

2 weeks ago

Marvin West Fargo, United States

Senior Financial Analyst, Supply Chain · ID · Department · Accounting · Position Type · Regular · Location · US-ND-Fargo/West Fargo · Location · Warroad, MN, US · Job Overview · Position must sit in Eagan, MN. · No sponsorship available at this time. · The primary resp ...
Senior Financial Analyst, Supply Chain

2 weeks ago

Marvin West Fargo, United States

· Senior Financial Analyst, Supply Chain · ID · Department · Accounting · Position Type · Regular · Location · US-ND-Fargo/West Fargo · Location · Warroad, MN, US · Job Overview · Position must sit in Eagan, MN. · No sponsorship available at this time. · The primary responsibi ...
Marketing Financial Operations Manager

1 week ago

Doosan Bobcat West Fargo, United States

Job Information · Join Our Team of Groundbreakers & Be Part of Creating the Future · At Bobcat, were not just a company; were a force for innovation, and our diverse team of groundbreakers is at the heart of our success. With a legacy of excellence and a commitment to empowerin ...
Marketing Financial Operations Manager

4 days ago

Doosan Bobcat West Fargo, United States

Job Information · Join Our Team of Groundbreakers & Be Part of Creating the Future · At Bobcat, we're not just a company; we're a force for innovation, and our diverse team of groundbreakers is at the heart of our success. With a legacy of excellence and a commitment to empower ...
Marketing Financial Operations Manager

1 week ago

Doosan Bobcat West Fargo, United States

· Job Information · Join Our Team of Groundbreakers & Be Part of Creating the Future · At Bobcat, we're not just a company; we're a force for innovation, and our diverse team of groundbreakers is at the heart of our success. With a legacy of excellence and a commitment to empow ...
Marketing Financial Operations Manager

1 week ago

Doosan Bobcat West Fargo, United States

Marketing Financial Operations Manager · Last Updated Date: May 15, 2024 · Location: · West Fargo, ND, US, 58078 · Company: Doosan Bobcat NA US · Job Information · Join Our Team of Groundbreakers & Be Part of Creating the Future · At Bobcat, we're not just a company; we're ...
Marketing Manager

16 hours ago

Doosan Bobcat West Fargo, United States

· Job Information · Join Our Team of Groundbreakers & Be Part of Creating the Future · At Bobcat, we're not just a company; we're a force for innovation, and our diverse team of groundbreakers is at the heart of our success. With a legacy of excellence and a commitment to empow ...
Community Planner

2 weeks ago

KLJ West Fargo, United States

Your growth opportunityProvide professional planning, technical, and program managementPrepare site analysis, concept design, design development, and presentationsProvide direction, review, and support to the group by leading projects; assuring proper practices and techniquesUse ...
Transportation Engineering Design Lead

1 week ago

KLJ Engineering LLC West Fargo, United States

Job Description · Job DescriptionKLJ's Engineering Roadway Design Lead provides technical assistance and guidance for multi-site/phase due diligence, investigation, remediation, impact assessment, permitting, improvement, and construction of infrastructure projects and systems in ...
Transportation and Programming Planner

1 week ago

KLJ Engineering LLC West Fargo, United States

Job Description · Job DescriptionPosition Purpose · Provides technical planning assistance and guidance for capturing, modeling, and analyzing work site information, geographical resources, and spatial and tabular data to inform and create plans for the safe movement of people an ...
Marketing Coordinator II

3 weeks ago

JLG Architects Fargo, United States

Marketing Coordinators are responsible for giving our design and business development teams the tools they need to build client relationships. A JLG Marketing Coordinator II is studio-dedicated to guide and elevate the entire client-side marketing process, from developing and exe ...
Proposal Developer

3 weeks ago

Ulteig Fargo, United States

The Opportunity · Ulteig is currently seeking qualified candidates for a Proposal Developer - Transportation & Water within Enterprise Operational Services (EOS). The Proposal Developer will serve as an individual managing the scope and fee development for technical proposals. A ...
Marketing Coordinator II

1 week ago

JLG Architects Fargo, United States

Job Type · Full-time · Description · Marketing Coordinators are responsible for giving our design and business development teams the tools they need to build client relationships. A JLG Marketing Coordinator II is studio-dedicated to guide and elevate the entire client-side ma ...
Procurement Internship

1 week ago

MasTec Fargo, United States InternshipSHIP

Overview · The Procurement Intern will be responsible for assisting the procurement and subcontracts team with various tasks. · Responsibilities · Subcontracts · Develop requests for proposals (RFPs) for specific scopes of work on various projects · Responsible for providing ...