Administrative Assistant - Lihue - Catalight

    Catalight
    Catalight Lihue

    1 day ago

    $2,080 (USD) per year
    Description

    Interested in putting your talents to work reimagining the way the world experiences healthcare? Look no further, the Administrative Assistant, Early Intervention is a key member of our team, who provides administrative support to ESH Early Intervention Program, including assisting with reports, data collection and general administrative tasks. ensuring an efficient, thorough, and compassionate experience.
    Besides being a people person, hyper-organized, and wanting to go the extra mile, successful multi-tasking is also part of the magic for this role, as you will utilize your agility and effectiveness in connecting with our staff and the families we serve.
    The ideal candidate will focus on excellence, be highly collaborative, voraciously curious, innovative by nature, and passionate about transforming healthcare. Joining our team also means that you want to be part of a culture that celebrates diversity, demands inclusion, and wants you to be authentically you. JOIN US
    ESSENTIAL JOB FUNCTIONS

    • Provides general administrative/project support for the Early Intervention (EI) Program Manager and staff.
    • Compiles and maintains records and forms for all participants.
    • Drafts and distributes correspondence for the Program Manager and professional staff.
    • Coordinates incoming and outgoing mail.
    • Coordinates and maintains the storage and destruction of records.
    • Inputs and maintains participants' information into the Program and Department of Health-Early Intervention Section (DOH-EIS) databases.
    • Compiles and prepares information for all reporting periods.
    • Provides information and assistance to callers and visitors.
    • Attends, participates in, and takes minutes for meetings.
    • Creates and modifies forms for program operations/events.
    • Maintains office and program supplies and equipment. This includes scheduling repairs, ordering supplies, and conducting an annual inventory.
    • Serves as Petty Cash Fund Custodian as outlined by ESH.
    • Prepares and submits invoices and request for payment forms.
    • Processes forms/documents from employees, including timesheets, mileage reimbursements and annual requirement documents.
    • Serves as back-up for Data Clerk.
    • Attend, participate and collaborate in organization as well as department meetings, training, volunteer (and practicum) programs and events
    • Assists with other department duties as outlined by manager
    • Assists in maintaining a clean, hygienic, safe and "childproof" environment. Reports any safety concerns to the Program Manager.
    • Must report in person to assigned office location a minimum of 3 days per week, up to 5 days per week, dependent on program needs as directed by management team.
    • Must report in person to assigned office location within 24 hours as directed by EIS.
    QUALIFICATIONS
    Minimum Education, Experience & Training Equivalent to:
    • High School diploma or GED required.
    • Minimum one (1) year experience in administration.
    • Associate's degree from an accredited college or university preferred.
    Knowledge & Skills:
    • Understanding and compatibility to interact with families, professionals, and paraprofessionals.
    • Understanding of, and respect for children with special needs and their families.
    • Positive public relations attitude and approach when interacting with those served and the general public.
    • Exercises confidentiality and discretion pertaining to the work environment and maintain all HIPAA requirements.
    • Appropriately interprets and implements policies, procedures, and regulations of ESH; training provided.
    • Works independently and takes initiative to complete assignments.
    • Operating knowledge of a computer, applications and software, standard office and Microsoft (Outlook, Word and Excel).
    • Typing at a minimum of 60 word per a minute.
    • A commitment to the values of the organization while demonstrating good judgment, decision-making, flexibility, patience and discretion when dealing with confidential and sensitive matters.
    • Work comfortably with individuals at all levels within the organization.
    • Handles multiple tasks, adheres to timelines, and processes urgent projects while maintaining an attention to detail.
    • Responds appropriately and immediately to emergencies as defined by ESH Emergency Procedure Guide/Safety Manual.
    Physical Requirements:
    • Stand or sit for extended periods of time, stand for up to 6-8 hours a day.
    • Frequent speaking and listening to clients, staff, and others in the workplace.
    • Utilize computer, cell phone or desk phone and scanner/printer.
    • Frequent proofreading and checking documents for accuracy.
    • Must be able to communicate effectively within the workplace, read and write using the primary language within the workplace.
    CONDITIONS OF EMPLOYMENT
    • Must obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position.
    • Must pass health screenings, obtain vaccinations and clear TB testing based on company policies.
    • Must obtain and maintain clearance through the Office of Inspector General.
    • Must attend all required training.
    Time Type:
    Full time
    Compensation:
    $19-20 Hourly
    The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization.
  • Work in company

    Administrative Assistant

    Only for registered members

    +Job summary · Interested in putting your talents to work reimagining the way the world experiences healthcare? Look no further, the Administrative Assistant, Early Intervention is a key member of our team. · +Responsibilities · Provides general administrative/project support for ...

    Lihue $19 - $20 (USD)

    2 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are hiring an Entry-Level Administrative Assistant in Lihue, Hawaii. · Maintain digital and paper records · Schedule meetings and update calendars · Prepare simple documents and reports · Assist with daily office coordination ...

    Lihue $21 - $26 (USD)

    3 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Futura Marketing hiring an Entry-Level Administrative Assistant in Lihue Hawaii. · ...

    Lihue

    3 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are hiring an Entry-Level Administrative Assistant in Lihue, Hawaii. · ...

    Lihue, HI

    3 weeks ago

  • Work in company

    Clinic Administrative Assistant

    Only for registered members

    PURPOSE AND SCOPE: · Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary. Performs standard administrative functions such as screening telephone calls, opening mail, schedu ...

    Lihue $17 - $28 (USD)

    1 week ago

  • Work in company

    administrative support assistant

    Only for registered members

    This is a public notice flyer to notify interested applicants of anticipated vacancies. · The incumbent will serve as an Administrative Support Assistant for the Range Systems Department. · ...

    Kauai, HI

    3 weeks ago

  • Work in company

    Registered Nurse

    Only for registered members

    As an RN, you are essential to quality resident care providing nursing services training supervising staff and all things related to resident well-being. · ...

    Lihue

    3 weeks ago

  • Work in company

    Customer Assistance Representative

    Only for registered members

    This position's hourly pay is $21.85 / hour.The representative will gain knowledge through local training and hands-on experience to provide administrative support, · service customers, · and act as a rental back-up in a large home city branch or airport location. · ...

    Lihue

    2 months ago

  • Work in company

    Health and Wellness Director

    Only for registered members

    We are Regency Puakea, a retirement and assisted living community providing compassionate care in a professionally managed environment.As a Health and Wellness Director-RN at Regency at Hualalai Assisted Living Community you will coordinate health services offered to residents. E ...

    Lihue

    3 weeks ago

  • Work in company

    Telephone Attendant

    Only for registered members

    It's fun to work in a company where people truly BELIEVE in what they're doing · Job Description: · It's fun to work in a company where people truly BELIEVE in what they're doing · Job Description: · Work in a company where people truly believe in what they're doing. At OUTRIGGER ...

    Lihue Part time

    1 week ago

  • Work in company

    Registrar Receptionist

    Only for registered members

    We are looking for someone with outstanding customer service and communication skills, ability to carry out tasks with minimal supervision and a commitment to delivering the highest quality health care to Hawai'i's people. · ...

    Lihue $24.83 - $26.14 (USD)

    1 month ago

  • Work in company

    Patient Registrar

    Only for registered members

    The Guest Registration department provides high quality customer care to patients by facilitating efficient and helpful registration service. The friendly staff also assists with the coordination of bed assignments and the completion of preliminary authorization and verification ...

    Lihue $22.99 - $25.54 (USD)

    1 month ago

  • Work in company

    Postal Clerk

    US Postal Recruitment

    The Postal Service is the largest government related agency in terms of employees. The Postal Service currently employs nearly 1 million people and is hiring nationwide. There is NO experience required, paid training is provided for all job openings. There are MANY different posi ...

    Lihue $36,000 - $58,000 (USD) per year

    1 week ago

  • Work in company

    Branch Office Administrator

    Only for registered members

    We're looking for a Branch Office Administrator to provide administrative support to our financial advisors. · As a BOA, you'll play a key role in supporting client accounts, facilitating communication, and ensuring a positive client experience. · You'll have the opportunity to g ...

    Lihue $26 - $28 (USD)

    2 weeks ago

  • Work in company

    Staff Nurse Primary Care

    Only for registered members

    This position is a Hawaii Nurses and Healthcare Professionals Bargaining Unit represented position. · Job Summary · Provides nursing care and services to patients/families. Provides direction to licensed practical nurses (LPNs) and nursing assistive personnel. Delegates nursing c ...

    Lihue $50,000 - $125,000 (USD) per year

    3 days ago

  • Work in company

    warehouse supervisor

    Only for registered members

    Supervises and coordinates activities of employees concerned with receiving stocking replenishing order selection and shipping of products and materials from vendors to customers Supervises the overall facility including maintenance sanitation equipment and physical plant · Supe ...

    Lihue $59,773 - $77,705 (USD) Full time

    2 months ago

  • Work in company

    Sr. Teller

    Only for registered members

    Customer Service & Leadership: Provide excellent customer service by assisting with inquiries, resolving issues and ensuring a welcoming environment for all customers. Act as a role model for team members by demonstrating professionalism efficiency and a customer-first attitude. ...

    Lihue $19.24 - $23.50 (USD)

    3 weeks ago

  • Work in company

    Registered Nurse

    Only for registered members

    As an RN, you are essential to quality resident care. Duties include medication assistance/administration, nursing services, training / supervising staff, and all things related to resident well-being. · As an RN, you will: · Train staff and assist the director of nursing · Suppo ...

    Lihue $60,000 - $95,000 (USD) per year

    1 day ago

  • Work in company

    Imaging Assistant

    Only for registered members

    As an Imaging Assistant at Wilcox Medical Center, you will provide clerical and clinical support to the imaging program. · ...

    Lihue $24.60 - $25.89 (USD)

    1 month ago

  • Work in company

    Safety Specialist

    Only for registered members

    We are looking for a Safety Specialist to join our team in Kauai, Hawaii. · The Safety Specialist works under the direction of the Regional Safety Manager in partnership with our project team members to provide technical assistance and support for specific projects to maintain sa ...

    Lihue $73,000 - $91,000 (USD)

    1 month ago

  • Work in company

    Cargo Agent

    Only for registered members

    +Job summary · The Cargo Agent is responsible for the safe and efficient handling of import and export cargo including acceptance documentation storage and aircraft servicing at Hawaiian Airlines · +ResponsibilitiesAccepts inbound outbound cargo shipments ensuring compliance with ...

    Lihue

    1 month ago

Jobs
>
Administrative assistant