Administrative Specialist II - Lewisville, United States - Denton County, TX

Description

Salary : $38, $44,586.00 Annually

Location : Lewisville, TX

Job Type: Full-Time Non-Exempt

Job Number:

Department: Public Health COVID 19 Workforce Expansion

Opening Date: 03/08/2024

Closing Date: Continuous

Description

THIS POSTION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of Duties

Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary.

Processes incoming and outgoing mail; routes mail to proper recipient.

Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.

Maintains office supply inventories, ordering and distributing supplies as necessary.

Regular and punctual attendance required.

Files charts; faxes and copies medical charts as needed.

Receives and processes payments from patients; checks flow sheets for billing.

Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses.

Prepares shot records; stamps shots needed and transcripts immunizations; files shot records as necessary.

Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic.

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Bilingual in English and Spanish preferred but not required..

Supplemental Information

This is a grant-funded position that is anticipated to end on November 30, 2027.

To ensure the proper delivery of emails please add to your email safe list.

Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

*Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.

Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.

01

Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements below. COMPLETED APPLICATION ACKNOWLEDGMENT : I hereby acknowledge that I must complete ALL sections of the employment application. I understand that failure to enter all relevant work experience in the work history section of the application will result in rejection of my employment application. I also understand I must provide at least THREE references in the "REFERENCES" section of the application.Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications.Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A.

02

Please indicate the highest level of education obtained

• No High School Diploma or GED
• General Equivalency Diploma
• High School Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctorate
• PHD
• Medical Doctor

03

How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.

• No College Credit - 14 Credit Hours
• 15-29 Credit Hours
• 30-44 Credit Hours
• 45-59 Credit Hours
• 60-89 Credit Hours
• 90-119 Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• Credit Hours
• 390 Credit Hours or more

04

I acknowledge that I must provide the Denton County Human Resources Department an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A.

05

Please select the years of full-time clerical experience you have working in a medical office: NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

• Less Than 6 Months
• At least 6 Months, but less than 1 Year
• 1 Year
• At least 1 Year 6 months, but less than 2 years
• 2 Years
• 3 Years
• 4 Years
• 5 Years
• 6 Years
• 7 Years
• 8 Years
• 9 Years
• 10 Years
• 11 Years
• 12 Years
• 13 Years
• 14 Years
• 15 Years or more

06

I acknowledge this is a grant funded position. Employees in positions funded by a grant are subject to termination upon the expiration of funding. Please enter your initials and today's date as acceptance of this acknowledgement. If you do not accept this acknowledgement, please enter N/A.

• Yes
• No

07

Are you bilingual in Spanish and English?

• Yes
• No

08

Where did you hear about this position?

• Denton Record Chronicle
• Indeed
• Craigslist
• Facebook
• Other

09

If you selected "Other" in the previous question, please specify how you were referred to this position.

10

Should you be selected for an interview, you will receive a phone call with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below.Failure to accept the acknowledgment statement below can delay the processing of your application. By acknowledging the statement you understand you are responsible for checking your phone messages and email address provided during online application registration, for information pertaining to potential interviews for this job posting. To ensure proper delivery of emails please add to your email safe list. INTERVIEW ACKNOWLEDGMENT: I hereby acknowledge that all interviews for this vacancy will be communicated via phone. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please enter N/A.

11

I understand that no employment contract either express or implied is created should I be hired by Denton County. I understand that I will be required to pass a drug/alcohol and or physical examination prior to employment. I also understand that if I am a new employee, I will be required to complete a six (6) month probationary period. I give my consent to Denton County to conduct a background investigation including reference checks, criminal searches and verification of credentials. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.

Required Question