Administrative Assistant Ii - Winslow, United States - State of Arizona

State of Arizona
State of Arizona
Verified Company
Winslow, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

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Description
ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY

  • Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements._
  • The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness._

ADMINISTRATIVE ASSISTANT II

Job Location:

Address:
Arizona State Prison Complex (ASPC) - Winslow
2100 South Highway 87
Winslow, Arizona 86047


Posting Details:

Salary:
$36,000.00

Grade: 15

Closing Date: 04/29/2024


Job Summary:

Job Duties:

  • Researches and gathers data for the preparation of various reports and special projects
  • Prepares a variety of correspondence and responses
  • Responds to related questions from the public and staff
  • Investigates complaints and resolves problems or refers to the appropriate area
  • Reviews/monitors amounts expended from the budget to assure that expenditures do not exceed funds
  • Attends meetings and takes minutes
  • Organizes and files confidential and administrative files
  • Maintains and operates general office equipment
  • Drives on State business
  • Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

  • Administrative management practices
  • General procurement rules and procedures
  • General office practices and procedures
  • Business English, spelling, and grammar usage, and filing systems
  • Proper telephone etiquette
  • Dealing with staff, inmates, and public
  • Personal computers, word processing and spreadsheet software

Skill in:

  • Operation of general office equipment
  • Data entry
  • Report preparation
  • Formatting difficult and complex reports
  • Writing correspondence
  • Training lowerlevel staff
  • Written and verbal communication
  • Establishing and maintaining interpersonal relationships

Ability to:

  • Plan, analyze, coordinate and prioritize work
  • Maintain confidentiality
  • Research, collect and organize data
  • Multitask
  • Work in a business/professional environment
  • Work in a prison environment

Selective Preference(s):

  • Two three (23) years of experience in providing administrative support to a manager or administrator
  • Prefer working knowledge of computer programs including MS Word, Excel, Outlook, Google Docs, Google Sheets and Gmail

Pre-Employment Requirements:


In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

Employment is contingent on the selected applicant passing a background investigation and a drug test.


Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

  • Vacation and sick days with 10 paid holidays per year
  • Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newlyplaced foster/adopted child (pilot program).
  • Robust and affordable insurance plan to include medical, dental, life, shortterm and longterm disability options
  • Exceptional retirement program
  • Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
  • An incentivized commuter club and public transportation subsidy program

Retirement:
Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees:

Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.


Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

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