Administrative Coordinator - Westborough, United States - Vision

Vision
Vision
Verified Company
Westborough, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Administrative Coordinator

Summary


The Administrative Coordinator is primarily responsible for providing high-level administrative support to the President and CEO, and project management to other members of the staff.


What we're looking for in this role:

  • Comfort in Fluidity: You thrive in rapidly changing environments, and you can quickly build structure out of uncertainty. You are adaptable and can quickly jump into new projects, gather the necessary context, and drive towards a solution.
  • Outcomes Orientation: When faced with a new problem, you are quick to action. You have an eye for detail and can understand, manage, and discern confidential information. You enjoy responding to changing workloads and can reprioritize quickly and effectively using relevant information to iterate and drive positive outcomes.
  • Empathy & Humility: We exist to create connections, enhance lives, improve care, and cure MG. You care deeply about helping others and putting your team first, and you are motivated to improve MG.
  • Strong Communication & Collaboration: You are adept at communicating at an executive level, driving knowledge from your experience to artifacts and others' knowledge, and collecting & synthesizing critical information from others both internally within an organization and externally.
  • Intellectual Curiosity: You are an adaptive person who enjoys taking on recent problems that you haven't yet encountered. You are creative and can use resources to arrive at a resolution and propose initial recommendations.
  • BA and/or BS degree with 35 years of relevant experience preferred.
  • Microsoft Office Tools (Excel, Word, and PowerPoint; Calendar) needed with aboveaverage ability.
  • Effective use of business collaboration tools; MFST Teams, Zoom
  • Minimal evening and weekend availability is needed.
This is a remote-first role.

  • Eastern Standard Time Zone preferred.

Daily Tasks:


  • Provide administrative support to the President and CEO (e.g., meeting management logistics, preparing materials, recording minutes, and action items).
  • Support the President and CEO on all assigned boardrelated tasks (e.g., coordinating calendars and scheduling meetings, recording minutes for quarterly BOD and Committee meetings, recording action items, etc.).
  • Collaborate with Management Team to ensure meetings and presentations are executed seamlessly.
  • Support any special projects as assigned (e.g., organizational dashboard, uploading content to Online Community).

Job Types:
Full-time, Temporary, Contract


Pay:
$ $36.00 per hour


Schedule:

  • Monday to Friday

Education:


  • Bachelor's (required)

Experience:

Microsoft Office Tools: 3 years (required)

  • Excel, Word, and PowerPoint; Calendar: 3 years (required)
- business collaboration tools: 3 years (required)

  • MFST Teams, Zoom: 3 years (required)
- administrative support to the President and


CEO:
3 years (required)
- meeting management: 3 years (required)
- preparing materials, recording minutes, and action items: 3 years (required)
- coordinating calendars and scheduling meetings: 3 years (required)
- recording minutes for quarterly BOD and Committee meetings: 3 years (required)
- recording action items: 3 years (required)

  • Manage invoicing and approvals needed: 3 years (required)
- meetings and presentations: 3 years (required)


Work Location:
In person
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