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San Marcos

    Accounting/Admin. Assistant - San Marcos, United States - Chatham

    Chatham
    Chatham San Marcos, United States

    3 weeks ago

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    Description

    Job Description

    Job Description

    **Please apply exclusively through our job portal or via email. Direct visits or phone inquiries will automatically disqualify candidates**

    We are in search of a highly organized and detail-oriented candidate to become an integral part of our team as an Accounting and Administrative Assistant. In this pivotal role, you will be responsible for a wide range of accounting, accounts receivable, and administrative tasks, all aimed at bolstering our business expansion and strengthening our accounting department. This exciting opportunity offers a chance to broaden your accounting expertise and acquire invaluable experience within a dynamic work setting.

    This position operates within a fast-paced environment, and the ideal candidate should demonstrate the ability to adapt and become fully functional within two weeks.

    Responsibilities:

    · Process vendor and customer invoices, transactions, and expenses

    · Assist the Accounting Manager with various accounting tasks

    · Handle both Accounts Payable and Accounts Receivable duties, including:

    • Analyzing data to resolve discrepancies promptly
    • Accurate data entry for vendor and customer invoices/payments
    • Reconciliation of vendor and customer accounts/ledgers
    • Transmitting customer invoices when required
    • Requesting vendor invoices as necessary
    • Processing customer and vendor payments
    • Managing past-due collections

    · Organize and maintain efficient filing systems

    · Manage light administrative tasks such as answering phones, delivering outstanding customer service, handling mail, and organizing files

    · Send billing correspondence when required

    · Continually propose improved systems and organizational methods to enhance efficiency

    Skills and Qualifications:

    · MUST have previous experience in Accounts Receivable

    · MUST be tech-savvy with the ability to adapt to new software systems

    · Proficiency in data entry and 10-key

    · Strong prioritization and multitasking skills

    · Exceptional attention to detail

    · Ability to meet deadlines consistently

    · Excellent verbal and written communication skills

    · Outstanding time management and organizational abilities

    · Analytical and problem-solving mindset

    · Capability to work both independently and in a team setting

    · Professional, positive, and "can-do" attitude

    · Integrity and transparency in all tasks and interactions are essential

    MUST UNDERGO A BACKGROUND CHECK AND MUST ACHIEVE A SCORE OF 85% OR HIGHER ON THE ATTENTION TO DETAIL ASSESSMENT.

    Company DescriptionAt Chatham, we pride ourselves on being a leading innovator in the lab-created gemstone industry. With a dedication to excellence and sustainability, we offer a range of high-quality gemstone products that rival natural stones in beauty and durability. Our commitment to innovation is matched by our dedication to customer satisfaction, as we strive to provide exceptional products and service to our clients worldwide. Join us in our mission to redefine the jewelry industry while making a positive impact on the environment.

    Company Description

    At Chatham, we pride ourselves on being a leading innovator in the lab-created gemstone industry. With a dedication to excellence and sustainability, we offer a range of high-quality gemstone products that rival natural stones in beauty and durability. Our commitment to innovation is matched by our dedication to customer satisfaction, as we strive to provide exceptional products and service to our clients worldwide. Join us in our mission to redefine the jewelry industry while making a positive impact on the environment.
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