Office Admin Assistant - Escondido, United States - Western State Builders

Description

• 2 years of construction or other office administration experience is preferred.
• A high school diploma or GED is required.
• Must possess highlevel attention to detail with strong written and verbal communication skills.
• Must be able to organize and prioritize his/her workload.
• Proficiency in Microsoft Office, Bluebeam, and Share Point is required.
• Must be able to learn quickly and be adaptable to a variety of situations.
• Comfortable with being a selfstarter; must have the ability to keep yourself busy and work independently.

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Perform various clerical tasks as needed.
• Suggest office admin changes to improve efficiency.
• Attend company meetings and take notes, keep minutes, etc.

• COI requests for projects, vendors, etc. and renewals.
• Assist Project staff with accounting and maintenance of cost reports.
• Assist with processing weekly timesheets and payroll.
• Assist Project staff with Project Management and coordination needs.
• Assist with booking hotels, scheduling temporary services, and subcontractors.
• Manage/maintain employee onboarding records (new hire paperwork).
• Manage/maintain employee terminations/records (exit paperwork).
• Assist with Payroll &/Labor Compliance documentation weekly.
• Handle sensitive information in a confidential manner.
• Other duties as assigned

Western State Builders is an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.