Executive Assistant to CEO - Norfolk, United States - Kempsville Center for Behavioral Health

Description

Responsibilities:

One of the nation's largest and most respected hospital companies, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance.

Steadily growing from a startup to an esteemed Fortune 500 corporation, UHS today has an annual revenue nearing $10 billion.

In 2017, UHS was recognized as one of the _World's Most Admired Companies_ by Fortune; ranked #276 on the Fortune 500, and listed #275 in Forbes inaugural ranking of America's Top 500 Public Companies.

Our operating philosophy is as effective today as it was 40 years ago: Build or acquire high quality hospitals in rapidly growing markets, invest in the people and equipment needed to allow each facility to thrive, and become the leading healthcare provider in each community we serve.

Headquartered in King of Prussia, PA, UHS has more than 90,000 employees, and through its subsidiaries, operates more than 400 acute care hospitals, behavioral health facilities, and ambulatory centers in the United States, Puerto Rico, and U.S.

Virgin islands, and the United Kingdom.

Reporting to the Chief Executive Officer (CEO), the Executive Assistant is responsible for a full range of administrative duties, and ensures overall efficiency and ease of operation.

Additional duties and responsibilities include:

• Provides administrative and technical support to the CEO; coordinates and maintains schedules, manage files, and initiates action as required; actively manages the flow of correspondence, in a timely manner, and reviews communication, as appropriate.
• Coordinates and manages all credentialing needs; manages reception staff needs and schedules; manages oncall schedules; coordinates all purchasing and purchase orders; records and maintains minutes; manages petty cash fund; manages clinical and nonclinical contracts.
• Coordinates and schedules meetings with internal/external colleagues and stakeholders;
• Receives information, compile and prepare specific responses and reports; exercises professional judgement and decision making skills, in the absence of the CEO, including deciding when to contact and when to handle matters autonomously.
• Maintains regulatory licenses, survey reports, accreditations, contracts, and other administrative files, in a wellorganized fashion, ensuring all confidential material is maintained and processed in accordance to policy and procedure.
• Prepares letters and memos regarding confidential and sensitive matters; provides technical guidance on standard operating procedures, rules and regulations. Supports special project request by collecting data, making inquiries, and generating professional level results; updates manuals and policies; periodically updates and maintains staffing personnel list.
• Fosters effective communication in the milieu consistent with therapeutic goals; fosters effective communication with staff members, and champions dialogue in addressing concerns.
• Serves as a role model for patients/residents to observe and learn socially effective values, attitudes and behaviors and demonstrates Service Excellence.
• Interprets facility and departmental policies and works cohesively with department in the attainment of organizational objectives.

Qualifications:

• Demonstrated skill in preparing correspondence, typing memos, reports, and correspondence equivalent to a minimum of 60wpm, with mínimal errors.
• Demonstrated ability to compile, coordinate and prepare reports; monitor and analyze data, and accurately prepare financial/statistical reports.
• Demonstrated ability to supervise the scheduling, work, and performance of others.
• Associates degree preferred, or equivalent combination of education, knowledge, skills and abilities that provides the requite experience.
• Demonstrated knowledge of credentialing and medical staffing standards and guidelines strongly preferred.
• Previous experience working in hospital or equivalent setting, providing senior level administrative support preferred.
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Must be able to handle multiple competing task, with minimum supervision, and take initiative on matters of revolving urgency.

BENEFITS:

UHS Kempsville Center for Behavioral Health offers a comprehensive benefits package including:

• Competitive salary
• and more important, the unfettered opportunity for career advancement

• Excellent benefits program

• Medical, Dental, Vision, Life Insurance, Health Savings Account, Flexible Spending Accounts, Short & Long Term disability,
• UHS Retirement Savings Plan
• Stock Purchase Plan
• Generous paid time off (PTO) plan
• The opportunity to work with an exceptional team

UHS is a registered trademark of UHS of Delaware, Inc., the management company for Universal Health Services, Inc. and a wholly-owned subsidiary of Universal Health Services, Inc. Universal Health Services, Inc. is a holding company and operates through