Administrative Clerk - Pittsfield, United States - City of Pittsfield

City of Pittsfield

Verified Company

Pittsfield, United States

2 days ago

Posted by:

Mark Lane

beBee recruiter

Description

JOB TITLE:
ADMINISTRATIVE CLERK

DEPARTMENT:
TREASURER'S

EMPLOYMENT TYPE:
FULL-TIME/NON-EXEMPT

UNION/NON-

UNION:
SUPERVISORY & PROFESSIONAL UNION

The Administrative Clerk is responsible for specialized clerical work that includes posting A\P warrants to the general ledger, and printing and disbursing all A/P checks twice weekly.

Incumbent also receives, balances & tracks weekly departmental turnovers, enters and posts weekly receipts into Munis, and keeps all backup documentation.

RESPONSIBILITIES

Posts A/P warrants to general ledger. Prints and disburses all A/P checks twice weekly.
Receives balances and tracks weekly departmental turnovers.
Prepares and submits weekly bank deposits.
Enters and posts weekly receipts into Munis and keeps all backup documentation.
Processes reissued A/P checks after void processing and keeps all backup documentation.
Researches any returned checks and notifies departments to obtain funds.
Answers telephone and inperson inquires.
Counter work, Receipts for Department Payments.
Collecting rental for Berkshire Artisans.
Provides backup support for Head Clerk and Benefits Analyst.
Balance cash drawer at end of shift.
Performs all other duties as assigned or required.

QUALIFICATIONS

High school diploma or equivalent
13 years of relevant experience in accounting, bookkeeping, finance, or closely related field.
Must possess basic knowledge of computerized accounting system, familiarity with data entry procedures using a personal computer and/or mainframe system.
Proficiency in Microsoft Office, including Word, Excel, and Outlook. Experience with MUNIS is preferred.
Requires strong communication skills to work effectively with a diverse population.

WORKING CONDITIONS
This is an office-based job in a dynamic municipal building.

While performing the duties of the Administrative Clerk, the incumbent is required to:

interact and communicate frequently with the public, government officials, other staff members and boards, and/or third parties transacting business with the City.

PHYSICAL REQUIREMENTS

Operates standard office equipment including computers and keyboards, at efficient speed; and move throughout the municipal building which may include flights of stairs.

Lifts/moves objects weighing up to 10-20 pounds.

HOURS
8:30am-4:00pm, Monday - Friday

35 hours a week

SALARY
Starting rate $17.97-$18.98

Annual increases up to $24.89 an hour

APPLICATION DEADLINE:

Company Description:

The City of Pittsfield is the cultural, commercial, legal, and medical center of the Berkshires - a region renowned for its wonderful people, outstanding standard of living, beautiful landscapes, and the finest in cultural and recreational attractions.

We are an affirmative action/equal opportunity employer committed to promoting a multicultural work force, excellence in public service, and on-going mutual respect in our working relationships.

Minorities are encouraged to apply.

Benefits: