Administrative Human Resources Services Assistant - Hanover, United States - Dartmouth College

Dartmouth College
Dartmouth College
Verified Company
Hanover, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Position Purpose

  • Provides a high level of administrative support to the Administrative Human Resources ("Admin HR") Services office, supporting the Campus Services division. Provides optimal customer service for the office, both inperson and online. Communicates respectfully with a diverse community and supports the College's mission to foster inclusiveness and diversity.
    Description

Required Qualifications - Education and Yrs Exp

  • 3+ years of experience
    Required Qualifications Skills, Knowledge and Abilities
  • Minimum of three (3) years' experience in front office support, or the equivalent.
  • Excellent interpersonal, oral and written communication skills.
  • Excellent organizational, time management skills and personal efficiency.
  • Demonstrated ability to followthrough effectively and promptly on tasks from initial request to completion.
  • Pleasant, patient demeanor with a commitment to customer service.
  • Ability to practice confidentiality and utilize discretion with sensitive information.
  • Ability to communicate comfortably and effectively with people of all education levels; communication skills; negotiation skills.
  • Excellent computer skills in a Microsoft Windows environment, database management and record keeping. Must complete Dartmouth Online Review and Recruit System training.
  • Must complete Dartmouth E-Verify training.
  • Strong commitment to a diverse working environment and to serving the needs of a large and diverse community.
  • Ability to work a flexible schedule as necessary.

Preferred Qualifications

  • Demonstrated interest in and desire to expand knowledge of Human Resources profession.
  • General knowledge of various employment laws and practices.

Department Contact for Recruitment Inquiries

  • Kelly Mousley
    Department Contact Phone Number

Department Contact for Cover Letter and Title

  • Kelly Mousley, Assistant Director, Human Resources
    Department Contact's Phone Number

Equal Opportunity Employer

  • Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
    Background Check
  • Employment in this position is contingent upon consent to and successful completion of a preemployment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, nondiscriminatory manner consistent with state and federal law.
    Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
  • Not an essential function
    Special Instructions to Applicants

Additional Instructions

  • Schedule: Monday-Friday, 7.30am4.00pm; Saturday/Sunday off
  • Key Accountabilities

Description

Customer Service

  • Provides an optimal customer service experience by greeting, assisting, and guiding walkin visitors to Admin HR, including staff and students.
  • Develops knowledge of institutional and departmental HR policies, systems and processes in order to provide accurate information to customers.
  • Assists with Dartmouth compliance requirements including background checks and I9s. Must remain certified as E-Verify campus representative.

Percentage Of Time

  • 55
    Description

Information Management

  • Disseminates communications, notices, flyers, and posters to departments within Campus Services.
  • Collects/scans payroll information and time off request slips for Admin Finance Center from all Dining locations daily. Scans and files time off request slips from Facilities Operations and Management.
  • Submits Injury Reports to Risk Management and maintains departmental files.
  • Assists with temporary hiring agency employee timekeeping data entry and invoices.
  • Assists with data entry and database support for divisional and departmental training programs.
  • Obtains Dining SEIU and Non-Union Service employee checks biweekly from Payroll and distributes to locations.
  • Other office duties as required, including scheduling meetings, space reservations and mail distribution.

Percentage Of Time

  • 20
    Description
**Project Support

  • Supports Admin HR Services team with annual and special projects as needed.
  • Primary backup support for new hire footwear stipend program.
  • Provides administrative support for the Learning and Development initiatives.
  • Provides administrative suppo
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