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    Front Desk Receptionist-AD-00006 - Stroudsburg, United States - Fitzmaurice Community Services, Inc.

    Fitzmaurice Community Services, Inc.
    Fitzmaurice Community Services, Inc. Stroudsburg, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionSalary: $16.00 hr

    ***PAID TRAINING***

    No experience required

    Days/Hours: Monday through Friday 9am-4pm Total: 35 hrs/wk

    GENERAL SUMMARY:
    The Front Desk/Receptionist position is responsible for greeting and directing all visitors at Fitzmaurice Community Services Administrative Building and answering/directing incoming phone calls to the proper administrative staff in both the Administrative and Client Services Building. In addition to the following tasks listed in essential functions, the front desk/receptionist should be well versed in all departments and be prepared to assist any department necessary.

    ESSENTIAL FUNCTIONS:

    • Manage postal meter

    • Maintain FCS forms; ensure the hard copies are up to date and supplied

    • Manage office shredding (DES)

    • Order, write out, and mail company birthday cards

    • Order, write out, and mail company anniversary cards

    • Order supplies for administrative and client services buildings

    • File visitor, and employee sign-in sheets, in addition to the custodian daily checklist

    • Maintain paper in the office copy machine

    • Deliver in-coming faxes; manually or via e-mail

    • Receive the mail/package deliveries – distribute mail and alert of package deliveries

    • Open bills for Accounts Receivable and stamp/date

    • Purchase stamps

    • Receive and document cash and checks into the agency

    • Check answering service twice daily

    • Schedule company conference rooms/monitor usage

    • Schedule and monitor company vehicle usage

    • Secure lobby and administrative office door at the end of the day

    • Track usage of office supplies/program supplies – gloves, paper, etc...

    • Print weekly PROMIS reports for finance

    • Verify scanned AWC reports on Connect weekly

    • Print and update Policies and procedures for programs/group homes

    • Track fire extinguisher renewals for Lifesharing providers

    • Assist in mass mailings

    • Be available to Client Services for special needs

    • Mail checks prepared by Accounts Payable and Representative Payee Services

    • Change server back-up tape daily

    • Custodian timesheet – prepare and expedite

    QUALIFICATION STANDARDS:

    • High School Diploma

    • Computer knowledge; Microsoft office business

    • Business machinery knowledge

    • Excellent verbal and written communication skills

    • Excellent organizational skills

    • Must be able to maintain confidentiality

    • Multitasking skills

    • Good interpersonal skills/active listener

    • Professional appearance and attitude

    • Work independently

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