Program Associate - Clifton Park, United States - Site Solutions Worldwide
Site Solutions Worldwide
Clifton Park, United States
Verified Company
2 weeks ago
Description
Site Solutions Worldwide is a dedicated team of creative professionals specializing in all aspects of meeting services including site selection, meeting management, contract negotiations, online registration, speaker coordination, exhibitor coordination and on-site meeting management.
We are a small business located in Clifton Park, NY.Summary of the general nature and level of the job: Entry Level to Intermediate
Description of the broad function and scope of the position: Program Associates are an integral role of the planning process.
Each project will differ and the role may be one of the following:
- Speaker Coordinator
- Exhibitor Coordinator
- Registration Specialist
Responsibilities of Speaker Coordinator Role;
- Establish a professional relationship with speakers, and VIP guests
- Coordinate all the technical / logĂstical requirements
- Serve as preevent and onsite liaison for all VIPs
- Ensure All arrangements for VIP's are successful followup with 'EVERY' aspect of their experience.
- Travel arrangements
- Hotel arrangements
- Welcome Amenities
- Food and Beverage preferences
- Audio Visual needs
- Special requests
- Coordination of information
- Coordinate all CEU/CME requirements
- Assist with additional Meeting Management/Company Sales activities
- Assist with Social Media during Event
Responsibilities of Exhibitor Coordinator Role;
- Followup phone calls for exhibitor information
- Assist in creation of exhibitor prospectus and exhibitor evaluations
- Assist in creation of exhibitor mailing lists from registration program
- Keep master tracking of all exhibitors/sponsors for event
- Create resumes per exhibitor/sponsor
- Collect all branding/app information from exhibitors/sponsors
- Food and Beverage preferences
- Audio Visual needs
- Special requests
- Assist with Social Media during Event
Responsibilities of Registration Specialist Role;
- Provide telephone assistance with registration and payment processing
- Compile, verify, record and process forms and documents
- Key in, edit, proofread and finalize documents
- Become intimately familiar with internal registration software program to design and maintain customized client registration sites.
- Maintain and prepare reports
- Support staff in assigned projectbased work
- Some travel may be required
- Assist with Social Media during Event
Additional compensation is given for the following:_
Commission Sales: 10% of first year's income to SSW for new client and bonus for upgrading current clients
- Onsite
- Specific Job/Industry Related Certifications
Office Hours:
Monday-Friday: 8am-5pm
-
Brief Benefit Breakdown:_
- Health + Dental Insurance Provided
- 401(K) + Matching
- 30 Work From Home days per year
- 2 weeks' vacation per year (after 6 months in the first year of employment)
- 16 hours of personal time
- 40 hours of sick time
- PTO Prorated for first year based on time of hire
- Annual Review
-
The following holidays off:_
- Christmas-New Years Company Wide Week Off
- Easter/Good Friday/ Passover 1 day
- Memorial Day 1 day
- Independence Day (7/4) 1 day
- Labor Day 1 day
- Thanksgiving 2 days
- Floating holidays 1 day
- Birthday 1 day
- Telecommunication is not available for this position. Must be local to Clifton Park, NY._
Pay:
$40, $45,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Parental leave
Schedule:
- 8 hour shift
Work Location:
In person