Accounts Payable Specialist - Houston, United States - Weldfit
Description
Responsibilities
- Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed
- Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results
- Opens and distributes incoming mail on a daily basis
- Supports accounting manager in completing basic bookkeeping and accounting tasks
- Prepare statements, invoices and vouchers
- Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached
- Examines records of amounts due and makes sure invoices are paid according to terms and discounts taken
- Processing invoices for verification, expense coding, and drafting of payment checks or vouchers
- Supplies regular or written reports
- Suggests improvements in processes to increase effectiveness of unit
- Oversees accounts payable recordkeeping. Invoices and calculation of discounts. Ensures expense coding, voucher preparation, and check issuance are accomplished accurately and timely
- Produces various reports for management including accounts payable register
- Verification of correct costs, quantities, & management approvals for vendor invoices
- Match backup documents and enter with correct GL code
- Print A/P checks for invoices approved by Accounting Manager (submit to bank via Positive Pay)
- Reconcile unbilled receiving includes requesting invoices from vendors
- Reconcile credit card statements, prepare payment by due date
- Enter approved employee expense reports
- Reconcile monthly health insurance bills
- Expense analysis (review monthtomonth)
- Budget vs. Actual (review)
Qualifications/Education Requirements
- High school diploma or equivalent.
- Minimum 3 years in accounting or related field.
- Familiarity with accounting programs and software.
Required Skills:
- Strong organizational, analytical and recording skills.
- Detail oriented.
- Excellent communication skills.
- Strong knowledge of accounting.
- Ability to meet deadlines.
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