HR/finance Officer - Imperial Beach, United States - Boys & Girls Clubs of South County

Description

PRIMARY FUNCTION:

The Office manager/Bookkeeper is responsible for performing various financial functions, including: processing and recording all assigned financial transactions (payable/receivables) in the general ledger; preparing month-end and year-end compilation of financial reports to monitor adherence to budget targets; preparing financial statements for senior management and government/regulatory agencies as needed for compliance issues and in accordance with the GAAP accounting standards and procedures and BGCA membership requirements; preparing tax filings, processing and tracking invoices, and coordinating annual audit activities with external auditors; and biweekly payroll.

Knowledge in Constant Contact, Donor Perfect, Human Resources, Resource Development, and non-profit culture.


KEY ROLES (Essential Job Responsibilities):

• Leadership_
• Compile regular financial reports (budget variance reports, general ledger updates, etc.) to support management-level decision-making regarding the Club's fiscal health using QuickBooks/other computerized management systems.
• Strategic Planning_
• Monitor day-to-day accounting processes to identify opportunities for quality improvement.
• Work closely with outside auditors in implementing any recommended controls or procedures intended to improve Club financial recordkeeping; and preparing documents/reports for annual audit activities.
• Resource Management_
• Ensure the maintenance of accurate and timely financial records by entering, processing and reconciling transactions in accordance with established procedures and formats in accordance with GAAP accounting standards and procedures.
• Implement day-to-day accounting activities, processing all financial transactions and reports through administrative systems, consistent with Club policies and procedures.
• Maintain electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.
• Monitor office supply inventory and order supplies as necessary.
• Generate and track invoices to vendors and customers.
• Partnership Development_
• Develop collaborative partnerships with Club staff, consultants, auditors, vendors and service providers to establish and maintain professional links.
• Responsible for managing inventory of office equipment and service contracts, performing routine maintenance and contacting service representatives as needed.
• Perform other related duties as requested.
• Expected to attend monthly or as scheduled Board of Director Meetings.
• Human Resource_
• Experience and knowledge using Constant Contact, Donor Perfect software.
• Responsible for assisting, managing and administering human resources functions, benefits, safety, employee relations, and staff development. Provide advice to management in the development and implementation of policies and practices that comply with all applicable regulations and are consistent with mission and values.

RELATIONSHIPS:


Internal:

Maintain close, daily contact with Club staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/instructions, instruct and advise/counsel.

External:

Maintain contact with vendors, consultants, auditors and service providers to maintain effective accounting operations, manage costs, share information and resolve problems.

Help maintain public trust in organization.


SKILLS/KNOWLEDGE REQUIRED:

• Associate degree or higher education in Accounting or Finance.
• Minimum of three years of accounting experience, using computerized QuickBooks accounting systems, ADP Workforce Now support 200+ employees, MS operation systems, and solid knowledge of GAAP accounting standards and procedures.
• Strong analytical skills, with attention to detail.
• Exceptional organization.
• Strong customer relations skills.
• Able to maintain strict confidentiality.
• Knowledge of California Labor Law trends.
• Highly professional, organized, polished, personable, and adaptable.
• Various other duties.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Please evaluate and describe any physical skills, abilities or working conditions required to perform the essential duties of this position, as required by the Americans with Disabilities Act.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification.

It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Pay:
$67, $71,000.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work setting:

• Inperson
• Office

**Expe