Jobs

    Administration and Financial Manager - Loveland, United States - Thompson Valley EMS

    Thompson Valley EMS
    Thompson Valley EMS Loveland, United States

    2 weeks ago

    Default job background
    Accounting / Finance
    Description

    POSITION OVERVIEW



    The Administration and Finance Supervisor, under minimal supervision, oversees organizational administrative, accounting and finance functions. Administration and Finance Supervisor is part of the organization's management and administrative infrastructure, responsible for the supervision of employees who provide administrative and office services support to other functional areas of the organizations.

    Conducts quantitative analyses of information affecting budgets, expenses, and other financial projects. Collects and analyzes financial information for assigned accounts and business units in order to track the organization's progress against financial goals. Reports current or expected financial performance and creates financial models to guide decision making. Analyzes cash flow, expenditures, revenue, depreciation, and investments to make recommendations for action and/or modifications regarding financial procedures, plans, and controls. Assists in the preparation of monthly, quarterly, or annual financial statements.

    Ensures continuity of business by overseeing mail, filing, supplies, telephone and fax services, message delivery, reception, etc. Responsible for the planning, purchase and maintenance of office equipment and supporting administrative staff and senior leadership. Reviews and approves business proposals, requisitions, supply sources, supplies, quotations, terms, etc. The position may require employee supervision and managing the day-to-day office operations work. In addition to the responsibilities described, the role may include other responsibilities and duties as assigned to meet TVEMS needs.

    EMPLOYMENT STANDARDS:



    Education/Experience:

    Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

    Preferred:
    • Experience with EMS or healthcare personnel, processes and rules and regulations
    • CPA certification preferred
    Required:
    • A bachelor's degree from an accredited college or university, preferred courses of study are business related. (Additional experience in the areas listed above may be substituted on a year-for-year basis up to a maximum of four years for the required education. Education in one of the fields listed above beyond a bachelor's degree may be substituted on a year-for-year basis for the required experience.)
    • Valid, unrestricted Colorado driver's license, with proof of good driving record.
    • Knowledge of generally accepted accounting principles GAAP, electronic spreadsheets and accounting tools.
    • Minimum 4 years of administrative experience
    • 2 years of supervisory or management experience
    Knowledge:

    Basic office operations and procedures, accounting, accounts payable/receivable and finance administration. Must have knowledge of processes and be proficient in the use of Microsoft Office products to accomplish them. The ability to work with others effectively, be self-directed and have an aptitude for details; the ability to work in an unstructured atmosphere. The Administration and Finance Supervisor must be able to perform a variety of duties with minimal supervision and to prioritize work.

    Skills:
    • Superior written and verbal communication skills.
    • Accounting skills using electronic accounting tools and platforms.
    • Strong negotiation skills.
    • Ability to gather and analyze data and to work with figures.
    • Superior organization skills
    • Proficient in Microsoft Office (Outlook, Excel, Word)
    • Must possess strong multi-tasking skills
    • Excellent customer service skills
    • Ability to balance and prioritize multiple projects

    WORKING ENVIRONMENT



    Ability to perform such full range of body movement as lifting, bending, stooping, kneeling, repetitive keyboarding and extended periods of sitting or standing.

    Behavioral Competencies:

    Support TVEMS vision and mission. Maintain confidentiality of all work information. Demonstrate an ability to function successfully in a team environment. Exhibit courteous, compassionate and respectful treatment of internal and external customers. Display a positive attitude and flexibility in changing situations. Participate in identifying problems and suggesting solutions.

    COMPANY WIDE EXPECTATIONS:

    • Refrains from harassing and discriminatory behavior and safeguard employees and the public from the same.
    • Follows established confidentiality procedures.
    • Participate in development and enforcement of safety policies and procedures.
    • Demonstrate a positive and constructive attitude toward customers and coworkers.
    • Maintains training and education to meet the demands of job responsibility.
    • Maintains professional appearance and demeanor.
    • Serves as TVEMS ambassador within the community, sharing concerns and ideas expressed with TVEMS management.
    • Represents TVEMS through public relations and public education activities.
    Essential Functions:
    • Supervises and records transactions, invoices, or payments to the organization's general ledger or accounts payables/receivables systems, and ensures transactions or records are entered accurately and in a timely manner.
    • Researches and resolves discrepancies.
    • Oversees accounting close processes and the creation of financial statements and reports.
    • Oversees processes and analyzes accounts payable and/or accounts receivable transactions, codes expenses, verifies and pays invoices, receives and posts receipts.
    • Reconciles balances and maintains records.
    • Sets up and maintains vendors or payors in the accounting systems.
    • Reconciles bank accounts on a regular basis and monitors cash flow.
    • Responds to inquiries from vendors or payors and researches and resolves concerns or discrepancies.
    • Coordinates the purchasing or leasing of office equipment, dealing with vendors, invoices, warrantees and repair requests
    • Participates in leadership meetings as an attendant and in addition to contributing, takes minutes.
    • Coordinates organizational meetings, their setup and technology needs and the purchasing of necessary meeting items.
    • Completes and maintains timely, and accurate records, and other required documentation.
    • Assists with ordering, invoicing, payment and vendor relationship management sometimes as lead and others as support.
    • Submits records to oversight and regulatory bodies, tracks requirements and reports on them as needed.
    • Identifies, scopes and resolves issues impacting the administration of business services, compliance and documentation thereof. Prepares and submits reports, analyzes data and recommends actions to establish and meet short- and long-term goals.
    • Functions as liaison between Operations, Administration, Readiness and Training Divisions to communicate support for employees, policy information and guidance.
    • Identifies and meets customer's needs and attempts to exceed their expectations; strives to provide a positive and constructive attitude toward partner agencies, vendors and coworkers.
    • Demonstrates attention to detail, timely follow-up, initiative and discipline in carrying out tasks.
    • Participates in planning and implementation of new programs for services by TVEMS and shares recommendations with management team.
    • Participates whenever needed in the spirit of teamwork.
    • Operates all company vehicles safely in a variety of weather and road conditions.

    COMPENSATION AND BENEFITS

    • Annual pay range - $83,232-$120,000 (consideration given to external experience, education, and qualifications when determining starting rate)
    • Pension Plan and 457 Plan with graduated employer match.
    • Generous paid time off accrual.
    • Medical, Dental and Vision Insurance
    • Life Insurance, Short and Long-Term disability, 100% employer-paid.
    • Potential for hybrid work after first 90 days.

    WORKING ENVIRONMENT



    Material and Equipment Involved:

    Possess a working knowledge of business office operations, various emergency medical services processes and office management including computers, telephones, copiers, and other office equipment.

    Hazardous Exposure Category:

    III. Involves no exposure to blood, body fluids, or tissues, although situations can be hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids.

    LIFTING REQUIREMENTS



    Level 2. Light work - Exerting up to 20 pounds of force occasionally, and/or to 10 pounds frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for sedentary work.

    Note:

    To perform this job successfully, an individual must be able to perform the essential functions satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Incumbents will follow any other instructions, and perform any other related duties, as may be required to meet the needs of TVEMS.

    Compensation details: Yearly Salary



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