Administrative Associate V - College Station, United States - Texas A&M University

Texas A&M University

Verified Company

College Station, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title
Administrative Associate V

Agency
Texas A&M University

Department
Dean of Veterinary Medicine

Proposed Minimum Salary
$14.53 hourly

Job Location
College Station, Texas

Job Type
Staff

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.

Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

What we want

The Administrative Associate V works under general supervision and provides a wide range of advanced administrative support for the unit.

Supervises and trains student workers. Communicates via telephone to provide excellent customer service. Helps to disseminate written communications for the office. Assists with assessment efforts of the unit. Assists in conducting New Student Conferences.

What you need to know
Compensation will be commensurate to the selected hire's experience.

Required Special Knowledge, Skills, and Abilities:

Required Education:

High school graduation or any equivalent combination of education and experience.

Required Experience:

Five years of experience in general office or clerical work.

Preferred Education:

Associates degree or equivalent combination of education and experience.

Preferred Experience:

Two years of experience in administrative support in a higher education setting.

Preferred Special Knowledge, Skills, and Abilities:
Knowledge of Outlook and MS Office Suite.

Knowledge of TAMU academic procedures and rules.

Knowledge of FERPA.

Able to use Banner/COMPASS.

Ability to comply with federal, state, system and TAMU laws, rules, and regulations.

R esponsibilities**:

Administrative Support:
Provides advanced administrative support for the Biomedical Sciences Advising Center. Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments. Maintains office schedules. Receives, sorts, and routes mail and performs other mail services. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies. Provides technical information regarding administrative procedures and services. Sets up, troubleshoots, and manages Zoom advising sessions for virtual advising. Assists students and advisors to schedule meetings and appointments via EAB Navigate. Coordinates activities and assign work to/train student workers. Assists with coordinating the distribution of materials and information to students. Explains procedures to students and monitors compliance. Assists in the coordination of special events and related files. Provides organizational planning and problem-solving skills. Assists with Biomedical Sciences Advising events including New Student Conferences and prospective visits. Makes recommendations for process improvements, administrative changes, or new initiatives.

Maintaining Office Equipment, Web Sites, and Supplies:
Maintains office supplies and equipment. Maintains office reference materials including online office materials and web site maintenance. Disseminates information via listservs and mailing lists. Performs inventory maintenance and records retention. Delivers, picks-up, or receives documents, supplies, equipment, or materials.

Supervise Student Workers:
Supervises, trains, and evaluates the work of student workers. Assigns tasks and evaluates job progress. Plans work and determines work priorities. Assists in the development of budget for student worker salaries.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.

Embracing varying opinions and perspectives strengthens our core values which are:
Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums

days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatically enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.