Executive Assistant - San Francisco - Nestmed, Inc

    Nestmed, Inc
    Nestmed, Inc San Francisco

    1 week ago

    $80,000 - $140,000 (USD) per year *
    Description

    Healthcare documentation is broken. Nestmed is fixing it with an AI platform that gives clinicians their time back.
    In just one year, we've scaled to support tens of thousands of clinicians across more than a million patient visits. We're now the trusted partner for over 60 home health agencies, including 7 of the top 10 enterprises in the US.
    Our founding team-hailing from Stanford, YC, Google, and Meta-is backed by the founders of PayPal and Plaid to build the essential infrastructure for the future of the $500B home healthcare industry.
    Executive Assistant
    We are seeking a proactive, hands-on Executive Assistant to manage the office of Nestmed's CEO and CTO / Co founders. In addition to primary support for the founders, you will provide logistical support to two Senior Leaders.
    This is not a passive desk job. We need a builder-someone who loves the energy of an on-site team, isn't afraid to dive into Accounts Payable one minute and complex travel logistics the next.
    What You'll Do:
    Executive Support & Gatekeeping

    • Calendar Management: Manage active, shifting calendars for our two Co founders and prioritize time, resolving conflicts weeks in advance to protect blocks for strategy, product, and deep work.
    • Leadership Coordination: Assist Senior Leaders with critical scheduling and logistical needs to ensure the executive team remains in sync.
    • Meeting Prep: Ensure the Co-Founders are prepared for critical meetings, key presentations, and conferences/events.
    Finance & Office Operations
    • Accounts Payable (AP): Take ownership of the AP process. Manage invoice intake, process expense reports, and ensure vendors/suppliers are paid on time.
    • Travel Management: Manage complex travel logistics, specifically for industry conferences, roadshows, and partner visits.
    • Office Management: Serve as the on-site point person for the SF office. Keep the team engaged, the supplies stocked, and the environment conducive to high performance.
    Technology & Process Improvement
    • Tech Stack Optimization: Proactively identify "broken" processes and research/implement new technologies to fix them.
    • Project Alignment: Track action items from leadership meetings to ensure nothing falls through the cracks. You are the "glue" that ensures the Co-Founders and Senior Leaders are aligned on deadlines.
    Who You Are
    • 4+ years of EA or Operations experience in a startup environment.
    • You are high-energy, resilient, and comfortable with ambiguity. You have a bias for action and don't wait for permission to fix a problem you see.
    • You are tech-savvy. You know your way around G-Suite, Slack, and Zoom, but you are also the person suggesting a new tool to make the office run smoother.
    • You are comfortable handling invoices, tracking budgets, and working with finance tools.
    • You believe that innovation happens in the room. You are excited to be in our San Francisco office 4 days a week.
    * This salary range is an estimation made by beBee
  • Work in company

    Executive Assistant

    Only for registered members

    The client is hiring an Executive Assistant to provide administrative support to Engineering executives in a remote environment. · Manage daily schedule of the Executives · Schedule and coordinate logistics for meetings, conferences and special events across global time zones (re ...

    San Francisco

    2 weeks ago

  • Work in company

    Executive Assistant

    Only for registered members

    Serve as the Executive Assistant to the District Commander with general oversight of and coordination among the Executive Office and District administrative staff. · ...

    San Francisco, CA

    3 weeks ago

  • Work in company

    Executive Assistant

    Only for registered members

    We are seeking a highly organized · and proactive Temporary Executive Assistant · Maintain records and files outside of the Records Center · Leverage AI tools to streamline workflows and improve efficiency · ...

    San Francisco

    2 weeks ago

  • Work in company

    Executive Assistant

    80Twenty

    Executive Assistant · We are seeking a highly organized and experienced Executive Assistant to support our C-Suite team in the entertainment industry. · About 80Twenty · 80Twenty is a boutique recruitment agency that connects high-growth companies with exceptional candidates. · < ...

    San Francisco

    9 hours ago

  • Work in company

    Executive Assistant

    Only for registered members

    +Job summary · We're seeking a rising star Executive Assistant to support a team of leaders at a premier private equity firm. · +ResponsibilitiesProvide comprehensive administrative support. · Coordinate complex domestic and international travel. · Plan and execute off-site meeti ...

    San Francisco

    3 weeks ago

  • Work in company

    Executive Assistant

    Only for registered members

    We are a lean, nimble, and highly adaptive team that works seamlessly and transparently with our Brands in order for them to take the spotlight. · We focus our efforts and talents to drive best practices, capture new opportunities, and accelerate performance across our portfolio ...

    San Francisco $105,000 - $115,000 (USD)

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    A leading private investment firm is seeking an experienced and dynamic Executive Assistant to provide high-level administrative support to senior leadership. · ...

    San Francisco

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    This is a full-time executive assistant role based in Menlo Park CA supporting senior executives by managing calendars scheduling meetings preparing necessary documentation handling expense reporting coordinating travel arrangements preparing reports and providing administrative ...

    San Francisco

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    Current Employees of LendingClub: Please apply via your internal Workday Account · LendingClub Corporation (NYSE: LC) is the parent company of LendingClub Bank, National Association, Member FDIC. We are the leading digital marketplace bank in the U.S., having helped our nearly 5 ...

    San Francisco $53,000 - $82,000 (USD)

    3 hours ago

  • Work in company

    Executive Assistant

    Only for registered members

    We are seeking a highly experienced Executive Assistant to provide comprehensive administrative and strategic support to senior C-level executives. · Provide high-level administrative support to C-suite executives, including complex calendar management, travel coordination, and m ...

    San Francisco

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    We are seeking an Executive Assistant to provide administrative support to upper management. · ...

    San Francisco

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    We are looking for an exceptional Executive Assistant to support our CFO/COO and the Head of People. · ...

    San Francisco, CA

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    We are looking for an exceptional Executive Assistant to support our CFO/COO and the Head of People. This role is central to executive effectiveness: you'll manage complex calendars, drive meeting and communication rigor, and run the operating mechanics behind cross-functional in ...

    San Francisco $132,000 - $150,000 (USD)

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    Healthcare documentation is broken. Nestmed is fixing it with an AI platform that gives clinicians their time back. · In just one year, we've scaled to support tens of thousands of clinicians across more than a million patient visits. We're now the trusted partner for over 60 hom ...

    San Francisco, CA

    6 days ago

  • Work in company

    Executive Assistant

    Only for registered members

    We're looking for an experienced Executive Assistant to support our C-suite.This is not a traditional EA role—you'll be a true partner to leadership, anticipating needs, managing complex logistics, · and ensuring executives can focus on the highest-leverage work. · ...

    San Francisco $100,000 - $130,000 (USD)

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    We are seeking an experienced Executive Administrative Professional to provide high-level administrative and executive support to senior leaders.The ideal candidate is highly organized, proactive, and adaptable—someone who thrives in a fast-paced environment, · Calendar & Schedul ...

    San Francisco

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    · Are you interested in joining an organization with a global reach? In a world of shifting threats, Concentric is your trusted ally. Powered by elite professionals from military, government, and intelligence backgrounds. If you are passionate about intelligence, risk analysis, ...

    San Francisco, CA

    4 days ago

  • Work in company

    Executive Assistant

    Only for registered members

    We're building a next-generation AI search engine—one that outperforms Google for power users. We help people find the information they can't get anywhere else: We're an SF-based team of ~35 from Harvard, MIT, Google, Apple, etc. · Recently raised a Series B from Benchmark. · ...

    San Francisco

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    The Executive Assistant will support C-level executives in a fast-growing AI startup. The role involves calendar management, email triage, and logistics coordination. · ...

    San Francisco

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    This is a potential temp to perm opportunity. Provide administrative support to Managing Director(s) and members of their team. ...

    San Francisco, CA

    2 weeks ago

  • Work in company

    Executive Assistant

    Only for registered members

    We are partnering with a high-performing investment firm to identify a smart, organized and personable Executive Assistant to support a Co-Founder & Director of Research. · This is a unique opportunity to work closely with a small driven investment team in a collaborative and fri ...

    San Francisco

    2 weeks ago

Jobs
>
Executive assistant
>
Jobs for Executive assistant in San Francisco