St. Joseph's Church Greenwich Village - New York, United States - Archdiocese of New York

Archdiocese of New York
Archdiocese of New York
Verified Company
New York, United States

1 month ago

Mark Lane

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Description

ARCHDIOCESE OF NEW YORK

Church of St. Joseph in Greenwich Village

_Parish Secretary_

April 2024

Reports to:
Pastor & Parish Business Manager


Work Location: 371 Sixth Avenue, New York, NY 10014


Normal Hours: 8:00am to 4:00pm; 11:30am lunch


Overview/Purpose:

The parish secretary is responsible for providing administrative and related office services for St. Joseph's Church in Greenwich Village. As a result, the secretary is the first point of contact for St. Joseph's parish and responsible for the church's basic communication and record keeping.


Responsibilities:


  • Handle all inquiries from parishioners, vendors, and others.
  • Receive visitors and deliveries during the workday.
  • Answer basic questions immediately.
  • Assist with appointment scheduling.
  • Prioritize and refer other inquiries as necessary.
  • Manage the administrative aspects of the Sacraments.
  • Schedule weddings, funerals, and baptisms.
  • Manage files for weddings and baptisms.
  • Schedule Mass intentions and maintain their records.
  • Maintain the sacramental registers.
  • Produce sacramental certificates.
  • Manage office supplies.
  • Organize supply closet and copy room.
  • Maintain inventory of materials and equipment.
  • Place orders as necessary.
  • Schedule use of parish spaces.
  • Maintain parish calendars.
  • Issue electronic keys for volunteers, adorers, and guests.
  • Keep parishioner records.
  • Maintain parishioner databases.
  • Record parishioner donations.
  • Issue onetime and annual giving statements.
  • Handle routine mass communication.
  • Update the parish website.
  • Produce the weekly bulletin.
  • Print music programs and parish bulletins.
  • Assist parishioners and staff with other reasonable requests.

Qualities, Education, Experience, and Skills:


  • Be able to answer basic questions about Catholic belief and practice.
  • Reliability and punctuality.
  • Be adept at practicing discretion and confidentiality.
  • Ability to work with limited direction.
  • Ability to maintain detailed and orderly records.
  • High proficiency in written and spoken English, including the ability to write quickly.
  • Experience with working a Windows environment and using Office.
  • The ability to learn quickly how to use webbased record keeping tools (e.g. ParishSoft, GivingFire).

Compensation for this position is:
$55,000 - $65,000.00 annually.
**_This position is considered full-time and non-exempt from overtime._
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