Office Manager - Wayne, United States - Anago Cleaning Systems
Description
JOB TITLE:
Office Manager
Reports To:
Owner Non-Exempt
Summary:
Rapidly Growing National Franchise Company in Commercial Cleaning Industry, seeking experienced Office Manager with very strong interpersonal skills with a focus and mindset towards excellent customer service.
This position is primarily responsible for providing office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects by performing the below duties and responsibilities.
WHY JOIN US:
- Fun and energetic atmosphere
- Be part of growing a brand in Greater Philadelphia & South Jersey market
- Interaction with multiple divisions (corporate office, franchise business owners, clients, etc)
- Training
EMPLOYEE BENEFITS
- Competitive salary plus bonus package
- Base Salary: $48K $57K/year (depending on experience)
- Medical / Dental / Vision benefits offered after 60 days
- Retirement plan with company match
- Paid vacation
IDEAL CANDIDATE MUST BE/HAVE:
- HIGHLY Proficient computer skills, specifically in Microsoft Office (Word & Excel) & also a quick learner with new systems
- Ability to multitask in fast paced environment
- Customer Focused with an outgoing personality
- Highly & selfmotivated
- Team Player
- Highly Organized
- Process Oriented
- Professional
- Excellent time manager and efficient
- An excellent communicator, both written and verbal
- Basic mathematical skills to calculate figures and amounts
COMPUTER SKILLS:
- HIGHLY Proficient computer skills, specifically in Microsoft Office (Word & Excel)
- A quick learner with new systems and implementation
- Ability to create spreadsheets
- Bookkeeping & Quick Books experience is a big plus
EDUCATION:
- Associate's Degree or higher (preferred)
EXPERIENCE:
- Office Manager or
Customer Service: 3+ years (preferred)
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Core duties and responsibilities include the following, but not limited to:
- Demonstrate strong interpersonal skills with the ability to engage effectively with ownership, management, staff, clients, and unit franchisees
- Support Sales and Operations teams
- Answers and directs incoming calls.
- Create and run reports
- Regularly update CRM activities to ensure consistency of data
- Process documents for new accounts
- Schedule presentation appointments for prospective franchisees
- Manage calendar for owner & office
- Performs other general administrative duties, as needed
- Bookkeeping & Quick Books experience is a big plus
COMPETENCIES:
To perform the job successfully, an individual should demonstrate the following competencies:
-
Written Communication:
- Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
Quality Management:
- Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
-
Motivation
- Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; takes calculated risks to accomplish goals.
Planning/Organizing:
- Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks.
-
Professionalism
- Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
-
Adaptability
- Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
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